Mo money, mo problems.

Money makes the world go around, and around, and around one more time.

As a Company Administrator, it's up to you to manage the data, including reporting on the data from the Locomote Corporate Travel Platform that will allow those finance big wigs to declare costs, expenditure and then forecast and budget what future travel can be spent, based on previous travel data. Predicting the future, based on the past.

So where does a Cost Centre come into all this? The Cost Centre module provides the ability to nominate which area of the organisation will be charged the cost of the travel. If we're talking about pies (and let's be honest here, who isn't talking about pies) you would be dividing the pie up into sections, those sections would be based on how much each area of the organisation has spent on travel.. and pie.

Create a Cost Centre

  1. Click on the user Avatar and select Admin to access the Admin home page

  2. To create a cost centre, in the left-hand panel under Assign Travellers To, click on Cost Centres

  3. Click on + Cost Centre

  4. Fill in the necessary Cost Centre Fields*, then click Save

  5. The newly created cost centre should now appear in alphabetical order of the listing within the Cost Centres page

*Cost Centre Fields

  • Name (optional): enter the cost centre name if different from the cost centre code. The name will appear in addition to the cost centre code within a trip request.

  • Select Departments (optional): enter the department(s) associated to the cost centre. The trip requester can then select a Department within a trip request and view/select the list of allocated cost centre(s)**.

  • Code: enter the cost centre code. Once created, this cannot be changed and must be unique.

  • Total Budget (optional): enter the cost centre budget. This will activate the Cost Centre Budget Bar, which will appear within a trip request to advise the trip requestor and authoriser the amount of budget available for the cost centre.

  • Current Spend (optional): enter the current spend for the cost centre. This figure will automatically alter as each trip request in completed, however, it may be adjusted to reflect additional expenditure (e.g. ancillary travel related items).

Remember

**This functionality needs to be activated at a Company level. Please contact Locomote Support for further information.

Edit a Cost Centre

  1. Click on the user Avatar and select Admin to access the Admin home page

  2. In the left-hand panel under Assign Travellers To, click on Cost Centres

  3. To edit a cost centre, click on Edit next to the appropriate cost centre

  4. Make the appropriate changes and click Save

  5. A green notification will appear at the top of the page to confirm that your changes to the cost centre have been updated

Note

You cannot delete a Cost Centre; this is due to the cost centre being tied to historical trip data. You can only archive (as shown below) which will keep any historical trip data intact.

Archive a Cost Centre

  1. Click on the user Avatar and select Admin to access the Admin home page

  2. In the left-hand panel under Assign Travellers To, click on Cost Centres

  3. To archive a cost centre, click on Archive next to the appropriate cost centre

  4. A prompt will confirm with "Are you Sure?" Click Cancel to back out of the archive or click Proceed to proceed with making the Cost Centre inactive

  5. A green notification will appear at the top of the page to confirm that your deletion of the cost centre have been successful.

If you need to Add or Remove Travellers from a Cost Centre, please refer to this article.

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