Money often costs too much. However that's where a budget can come in handy.

Remember the days when you had an allowance as a kid. Or when you'd save up all your money, put it towards something you really wanted, saving and knowing exactly how much you'd need.

Enter the Locomote Corporate Travel Platform and not much has changed, where as a Company Administrator, setting a Cost Centre budget can help your company stay on track to ensure that the money you're using for travel can be monitored.

The purpose of entering a Cost Centre budget amount is to create a 'budget bar', which allows the trip creator and/or travel authoriser(s) to visually see the amount of travel expenditure is remaining for the Cost Centre selected.

To create, edit or archive a company cost centre, refer here for more information.

Create a cost centre budget

  1. Click on the user Avatar and select Admin to access the Admin home page

  2. In the left-hand panel under Assign Travellers To, click on Cost Centres

  3. Locate the Cost Centre name in the list, that you wish to edit the budget for and click Edit

  4. Edit the cost centre travel budget amount in the Total Budget field (and Current Spend, if applicable) then click Save

  5. A green notification banner will appear, confirming changes have been successful.

Edit a cost centre budget

  1. Click on the user Avatar and select Admin to access the Admin home page

  2. In the left-hand panel under Assign Travellers To, click on Cost Centres

  3. Locate the Cost Centre name in the list, that you wish to edit the budget for and click Edit

  4. Edit the cost centre travel budget amount in the Total Budget field (and Current Spend, if applicable) then click Save

  5. A green notification banner will appear, confirming changes have been successful.

Remove a cost centre budget

  1. Click on the user Avatar and select Admin to access the Admin home page

  2. In the left-hand panel under Assign Travellers To, click on Cost Centres

  3. Locate the Cost Centre name in the list, that you wish to remove the budget for and click Edit

  4. Remove the cost centre travel budget amount in the Total Budget field (and Current Spend, if applicable) then click Save

  5. A green notification banner will appear, confirming changes have been successful.

Note

The Current Spend figure will automatically alter as each trip request in completed, however, it may be adjusted to reflect additional expenditure (e.g. ancillary travel related items).

Understanding the cost centre budget logic

The amount is based on the 'quote' price and is only deducted once a trip request is approved.

Example Scenario:

Traveller submits a trip request under the Cost Centre Finance, which has a budget of $10,000.

Authoriser approves the trip request for $2,000; the Finance budget is now $8,000.

Later, the Traveller contacts their Travel Management Company (TMC) to change the itinerary; a new quote is uploaded and approved for $2,500. The Finance budget is now $5,500 (not $7,500).

Later, the Traveller contacts the TMC to cancel the trip request; the Finance budget remains at $5,500.

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