How to Use the Mindshare Calls Tool
Mindshare Calls make it easy to turn peer discussions into live conversations.
Instead of manually coordinating schedules, you can propose a topic, offer multiple time options, and let your peers vote on the best time. The system automatically schedules the winning time and sends calendar invites.
How It Works
1️⃣ Create a Call
To get started:
Click Add Post
Select Schedule Mindshare Call
Add:
A call topic
Key discussion questions
Any attachments (optional)
Select at least 4 time slots (required)
Each time slot defaults to 1 hour
Submit your post
Voting will remain open for 2 business days.
Your call will now appear in your discussion feed.
2️⃣ Voting Phase (2 Business Days)
During this time:
Members vote on their preferred time
The post displays when voting closes
Members receive notifications
When voting ends:
The time slot with the most votes wins
The call is automatically scheduled
3️⃣ After the Call Is Scheduled
Who Gets a Calendar Invite?
Automatically invited:
The host
Members who voted for the winning time
Other members:
Can still click Register to join
Once registered, they’ll automatically receive a Google Calendar invite
4️⃣ Registration Window
If the call is scheduled for a future date:
Members can continue registering until the call occurs
Registration triggers a calendar invite
Zoom details are visible in:
The post itself
The Google Calendar invite
Frequently Asked Questions
I didn’t get a calendar invite.
Calendar invites are automatically sent to:
The host
Members who voted for the winning time
Members who register after scheduling
If you didn’t vote for the winning time, simply click Register on the post to receive the invite.
If you’ve registered and still don’t see it, check your spam folder or reach out to support@thesuite.com.
Can I change the time after posting?
Time slots and voting options cannot be edited once the post is live.
To change the time:
Create a new Mindshare Call post
Reopen voting
If needed, we can help cancel your existing post so you can start fresh.
Can I extend the voting window?
No. Voting automatically closes after 2 business days and cannot be extended.
If you’d like more participation, you’re welcome to create a new call with updated time options.
Can I personally invite specific people?
Direct personal invites are not available in this version.
However, you can:
Share the link directly with someone via the Member Directory
Encourage peers to vote or register
I missed voting — can I still join?
Yes!
As long as the call hasn’t happened yet, you can click Register to receive the calendar invite and join.
Where do I find the Zoom link?
You can access the Zoom link by:
Checking your Google Calendar invite
What happens after the call?
After the call:
Attendees receive a recap email
Members who registered or voted but couldn’t attend receive a summary
The post remains available for continued discussion
Best Practices
Offer a variety of time slots to maximize participation
Include clear discussion questions to guide conversation
Share the post directly with members you’d love to hear from
If you have any questions or run into issues, please contact Support — we’re happy to help.