On the following tabs, you will find an option labeled "Share Via Email" to share details of an entity(file, email, app, etc.) via email to any address you choose.
Accounts | Files | Emails | Team Drives | Apps | Risks | Malware
MASKING RISKS:
Sometimes a file or email will contain a risk. When shared that risk will be displayed inside the shared email. In some circumstances such as Social Security Numbers, or Credit Card Numbers sending the string in an email might not be the best idea. In these cases simply select the mask risk toggle, and the risk will be masked. ex: 534-**-****.
Accounts:
You can use the "Share Via Email" functionality within the "Accounts" tab to share an overview of the activity and content of a single account on your cloud domain.
Location:
On the Accounts tab, you will find the "Share Via Email" action on the far right column in the results table for each account.
Usage:
When clicked, a popup appears where you can fill out the recipient(s), subject line of the email, and a comment explaining the purpose of the email.
Result:
Once sent, the recipient(s) will receive an email containing a summary of this user's cloud account. See below image for an example.
Files:
You can use the "Share Via Email" functionality within the "Files" tab to share an overview of the details and any identified risks, if applicable, for a single file.
Location:
On the Files tab, you will find the "Share Via Email" action on the far right column in the results table for each file.
Usage:
When clicked, a popup appears where you can fill out the recipient(s), subject line of the email, and a comment explaining the purpose of the email.
Result:
Once sent, the recipient(s) will receive an email containing a summary of all available file details. See below image for an example.
Emails:
You can use the "Share Via Email" functionality within the "Emails" tab to share an overview of the details and any identified risks, if applicable, for a single email.
Location:
On the Emails tab, you will find the "Share Via Email" action on the far right column in the results table for each email.
Usage:
When clicked, a popup appears where you can fill out the recipient(s), subject line of the email, and a comment explaining the purpose of the email.
Result:
Once sent, the recipient(s) will receive an email containing a summary of all available email details. See below image for an example.
Team Drives:
You can use the "Share Via Email" functionality within the "Team Drives" tab to share an overview of the details of a specific team drive or team drive file.
Location:
On the Team Drive tab, you will find the "Share Via Email" action on the far right column in the results table for both the "Summary" sub-tab and the "Files" sub-tab.
Usage:
When clicked, a popup appears where you can fill out the recipient(s), subject line of the email, and a comment explaining the purpose of the email.
Result:
Once sent, the recipient(s) will receive an email containing all available details for the team drive or team drive file. See below image for an example.
Apps:
You can use the "Share Via Email" functionality within the "Apps" tab to share details about apps and which users have them installed in your environment.
Location:
On the Apps tab, you will find the "Share Via Email" action in the middle of the screen, above the results table. The button will be inactive until one or more apps have been selected with the check-boxes to the left of their name.
Usage:
When clicked, a popup appears where you can fill out the recipient(s), subject line of the email, and a comment explaining the purpose of the email.
Result:
Once sent, the recipient(s) will receive an email containing details about the app and which users have it installed. See below image for an example.
Risks:
You can use the "Share Via Email" functionality within the "Risks" tab to share details about risks detected, which users have access to them, and info about the files or emails that were flagged.
Location:
On the Risks tab, you will find the "Share Via Email" action in the middle of the screen, above the results table. The button will be inactive until one or more risks have been selected with the check-boxes to the left of their name.
Usage:
When clicked, a popup appears where you can fill out the recipient(s), subject line of the email, and a comment explaining the purpose of the email.
Result:
Once sent, the recipient(s) will receive an email containing details about the risk that was detected, which users have access, and info about the file or email that was flagged. See below image for an example.
Malware:
You can use the "Share Via Email" functionality within the "Malware" tab to share details about files containing malware and the users that have access to it.
Location:
On the Malware tab, you will find the "Share Via Email" action in the middle of the screen, above the results table. The button will be inactive until one or more files have been selected with the check-boxes to the left of their name.
Usage:
When clicked, a popup appears where you can fill out the recipient(s), subject line of the email, and a comment explaining the purpose of the email.
Result:
Once sent, the recipient(s) will receive an email containing details about the file containing malware and which users have access. See below image for an example.