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Setup an employee's billable and cost rate
Setup an employee's billable and cost rate

Your team's billable and cost rates determine how much you charge your clients on invoices for hours and also your profitability.

Thomas Chau avatar
Written by Thomas Chau
Updated over a year ago

Your team's billable and cost rates determine how much you charge your clients on invoices for hours and also your profitability. Make sure to enter these before you begin time tracking so you have a clear picture of what the time is costing and how much you should be invoicing.


1. Click on the navigation menu in the upper left

Click on the navigation menu in the upper left

2. Click on Contacts

Click on Contacts

3. Click on Team…

Click on Team…

4. Click on the Edit Button on the right

Click on the Edit Button on the right

5. Enter a Billable Rate

This is the rate that your clients will be charged for this employee's time.

Enter a Billable Rate

6. Enter a Cost per Hour

This is the fully burdened hourly cost for this employee's time. Make sure this includes not only their hourly wages but also any overhead expenses. The difference between the Cost per Hour and their Billable Rate is your profit on hourly time. This is used to calculate your project profit.

Enter a Cost per Hour

7. Click on "Save Changes"

Now, the new rates will take effect on all future time tracked. These are used to calculate the amounts to bill on your client invoices, and also in your financial reports to calculate your project profit.

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