For the status of an ASN to show as Complete, you must Invoice the ASN.
Invoicing/ Completing an ASN
To Invoice (Complete) the ASN please do the following:
Click Warehouse then ASNS.
Tick the ASN you want to mark as Complete.
Click the Bulk Actions drop-down and select Invoice ASNs.
Finally, click GO.
This will then mark the ASN as Complete.
Unable to complete ASN - Partially Booked
If the ASN is showing as PartiallyBooked and you cannot complete the ASN please do the following:
Click Warehouse then ASNS.
Find the ASN(s).
Click Actions then Receive.
Click Mark All Items As Received.
Then Assign Locations And Book In.
Next Finished Booking in - No more stock expected.
Then tick the ASN.
Click the Bulk Actions Drop-Down.
Select Mark BookedIn-Partial As BookedIn.
Then Invoice the ASN.
Unable to complete ASN - An error occurred while updating the entries
If you receive an error (An Error Occurred when attempting to: Error Invoicing ASN Error: An error occurred while updating the entries. See the inner exception for details) when trying to complete/ invoice an ASN it can be caused by the Quantity Expected and Quantity Received not matching, if you receive more units of stock in the warehouse then expected you must book them in as unexpected quantity, please do the following:
Click Warehouse then ASNS.
Find the ASN(s).
Click Actions then Receive.
Next within the Items section click the Add Unexpected Item tab.
Select the existing SKU along with the additional quantity you received.
For example, if you were expected to receive 10 units but received 15 instead, put 5 as the additional quantity.
Next, click Add.
Then continue booking in the ASN as normal.
Unexpected Item - Brand new SKU
If you receive an ASN and it contains an item that is brand new and currently doesn't exist in Mintsoft, you can create a new SKU using the Add Unexpected Item tab:
Click Warehouse then ASNS.
Find the ASN(s).
Click Actions then Receive.
Next within the Items section click the Add Unexpected Item tab.
Enter the new SKU along with the quantity you received of it.
Next, click Add.
Then continue booking in the ASN as normal.
Admin Charges - 3PL Clients
When invoicing an ASN, Admin Charges can be applied. To set up Admin Charges, please follow the steps below:
Click Clients then Overview.
Find the client.
Click Actions then Edit.
Click the Goods In tab.
Enter a value in the Overall Admin Charge Per ASN field.
This will apply to each ASN when it's completed.
(Optional) Enter a value in the Hour Rate Charge For ASN field.
More information regarding this is in the Adding Time to ASNs section below.
Finally, click Save.
Adding Time to ASNs
To log the time taken to receive/ book in an ASN, you can use the Hours Logged field on the ASN. This will help keep track of the hours of labour for the ASN. The cost will be shown in the Admin Charges column against the ASN on the invoice.
Example Calculation:
(Set on the 3PL Client) Hour Rate Charge For ASN: 5.
(Set on the ASN) Hours Logged: 3.5.
Calculation: 5 + 5 + 5 + 2.5 =17.5.
Logging Time before completing the ASN
To log your time before completing (Invoicing) an ASN, please do the following:
Click Warehouse then ASNS.
Find the ASN.
Click Actions then Receive.
Within the Receive Goods Actions screen, there is a Log Time to ASN section.
This can be used to add time as you go.
Enter the number in Hours To Add then click Add.
Once the time is added, the field will reset to 1 allowing you to add more time if needed.
Logging Time after booking in or completing the ASN
To log your time after booking in or completing (Invoicing) an ASN, please do the following:
Click Warehouse then ASNS.
Find the ASN.
Click Actions then Manage ASN.
Click the Details tab.
Update the Hours Logged field.
Finally, click Save.