After you or your 3PL client have raised an ASN, you can start the receipt process to book in and receive the ASN using the browser version of Mintsoft. This article explains the different methods available for receiving ASNs and managing your stock.
Note: You cannot receive an ASN until it's been confirmed. Ensure all ASNs are confirmed before attempting to receive them.
Receive and book in an ASN
Once you've created an ASN and clicked the Confirm ASN button, it's ready to be booked in. To receive an ASN:
Click Warehouse then ASNs.
Find the ASN you want to receive.
Click Actions then Receive.
In the Receive Goods screen, choose one of the following methods:
Scan items in: Scan the product, add the quantity then click Scan. Repeat for all products.
Manually update: In the Items section at the bottom, add the quantity to Quantity Received, select Save from bulk actions then click Go.
Mark all items as received: This marks all items as received and matches the Quantity Expected to the Quantity Received.
Saving stock figures or marking all items as received doesn't commit the ASN.
Once you've accounted for all items, click Assign Locations And Book In.
Assign locations to stock
In the Assign Location screen, you'll see all received stock and can assign locations:
To book all stock to one location: Select the Location for the product and keep the Assign switch ON.
To split stock across locations: Change the Quantity, select the Location and keep the Assign switch ON.
To use default locations: Click Assign To Default Location to assign all stock to their default pick locations.
Note: You can click Mark Awaiting Put-Away if you're not ready to book in the stock.
Add product attributes
You can enter product attributes when assigning locations:
Batch numbers.
Best before dates.
Note: Serial numbers can only be added through the Mintsoft Mobile App when booking in an ASN.
Complete the booking process
Click Assign and the page will refresh with the updated allocation.
If splitting stock, assign the location for any remaining stock then click Assign again.
Once all stock is allocated, click Book In ASN.
Click Partial Book In ASN to book in further stock that's due to be received.
Click OK on the confirmation.
The ASN is now booked in. Once booked, the stock will reflect against the items in your Product Overview page.
Tip: You can enable additional ASN settings via Settings, Customer Account Settings then ASN.
Print ASN paperwork
ASN paperwork is generated during the ASN creation process. This includes a scannable barcode with the ASN ID, a list of products and fields for packers and receivers to sign. To print ASN paperwork:
Go to Warehouse then ASNs.
Select Actions to the right of the relevant ASN.
Click Paperwork.
Note: The Quantity Received field is intentionally blank to allow the receiver to hand-write the quantity received and sign to confirm the amounts are correct.
Correct mistakes on an ASN
If you entered the incorrect received quantity on the ASN and haven't already booked it in (status showing as BOOKEDIN), you have several options:
In the Receive Goods screen: Update the Quantity Received column if you haven't booked the stock into a location.
In the Assign Location screen: Click the red button to unbook stock and book it in another location or change the quantity if you've already booked the stock into a location.
Warning: You can only make these changes if the stock hasn't been allocated to orders or manually transferred to other locations. If the ASN is marked as BookedIn, you can't amend the data, but you can use the Book Inventory page to manually adjust the stock.
Delete unprocessed ASNs
Unprocessed ASNs can be safely deleted without any impact on stock. This is because inventory levels remain unaffected until ASNs are fully booked into the system.
Print product labels (requires labelling)
When receiving goods on the ASN, you can print product labels if needed.
To print product labels when receiving an ASN:
In the Receive Goods screen, scroll down to the Items section.
Tick the Requires Labelling column for the products you want to generate labels for.
From the Bulk Actions dropdown, select Generate Labels.
Click Go.
Select the quantity of labels required for each product.
Select the template you want to use.
Click Generate.
Troubleshooting Common Errors
Partial Bookings: Stock will not be updated in Mintsoft unless the ASN is fully booked in.
Booking Errors: Verify you have selected and confirmed the correct ASN and that all items are assigned and booked in properly.