You can easily schedule meetings in Mojob using the Meeting Scheduling app. To get started, open the desired process status, click “+”, and select Meeting Scheduling. If this is your first time using the app and your calendar is not yet connected, you will be prompted to connect it.
If calendar integration has not been set up at the company level, the following steps may be required by your IT administrator to enable Microsoft Outlook integration:
Microsoft Outlook Integration process flow:
Contact the person at your organization who manages Office 365.
Ask them to adjust the User Consent Settings. This page is found within the Consent And Permissions settings.
On this page, the "User consent for applications" option must be set to "Allow user consent for apps".
Alternatively, the "Group owner consent" option can be adjusted so that 365 group owners can approve the connection to Mojob for each user who requests it. With this option, the group owner will be notified when a Mojob user tries to authenticate their account and must approve it manually in Office 365.
Update the credentials in your setup with the help of your IT department and use the following key:
Mojob:
app_client_id: cfb8c617-7492-4228-8049-325a7b0491e0Note: To update the Microsoft integration, the IT administrator may need to go to the Mojob login page at https://business.mojob.io/login, click on 'Continue with Microsoft', and follow the setup instructions.
Interview set up
If your calendar is not connected, please ensure the steps described in the first paragraph are completed. If your calendar is connected, adding the Interview Scheduling app automatically assigns you as the Organizer of the event. The organizer can add other interviewers from the list, who are marked as either “Calendar connected” or “Outlook calendar not connected,” and only connected users can be set as organizers. Users without a connected calendar can open and update an existing Interview Scheduling app but cannot create a new one until their calendar is connected. If the organizer changes during the recruitment process, all valid appointments are automatically updated and added to the new organizer’s calendar. You can set time slots and interview details when adding the app, and during the recruitment process, you can update the date and time of slots or delete any unbooked slots as needed.
Types of interviews:
On-site interview: to be conducted in company's premises. Sent interview details contain Time, place, name of the event. It can be used together with Group interview.
Online interview: online skype or teams link is generated straight after applicant selects time slot. If links got broken due to some reason it's enough to reconnect the calendar, then they become valid. NOTE: reconnection fails if other than initially selected calendar is reconnected. If this interview type is ON, then Location field should become inactive and empty. When it is OFF, unit location is back. This interview type can be used together with Group interview.
Group interview: more than 1 user can use the same time slot. When 1 time slot is used by more than 1 applicant, then Rescheduling/Cancelling a time slot by business user via chat should Reschedule or Cancel the interview only for this applicant.
Important: in the interview scheduling details page, any time slot that has already been taken is shown as greyed out, and the date or time cannot be modified from this view. If you or candidate cancels the interview, the time slot becomes available again.
Appointment events are automatically sent to all connected and invited users at their registered email addresses, with event details attached to their calendars. Once an applicant accepts a time slot, you will receive a notification in the Notification page and can view the interview details in the chat. In the chat, both you and the applicant will see the accepted interview date along with Update and Cancel options.
NOTES:
The Update and Cancel buttons below the accepted time slot are available for interviews in all statuses except Rejected. Once an applicant is moved to the Rejected status, these options are no longer accessible.