Before connecting your Moss account to Exact Online, you will need to create four different accounts in Exact Online that we will later use in Moss to get the most out of the connection. The four accounts you will need to create are the following:
Purchase Journal - Used to record all purchases made with your Moss cards.
Bank Journal - Used to record all transactions to and from your Moss account, from top-ups, to payments and refunds.
Moss Default Supplier - The Moss Default Supplier is the supplier we will push all purchases made with your Moss cards to.
Top Up Supplier Account - The Moss top-up supplier is the supplier we will push all top-ups and refunds to, making it easier for you to keep track of and distinguish between purchases and top-ups.
1. Bank journal
To create a new bank account and, by extension, a bank journal, you will need to go to Master data > Bank accounts > New. Since it is just a dummy bank account, you will have to enter a fictitious account number, name it and finally save it. After saving, a bank journal with the same name will automatically be created linked to this bank account.
2. Purchase journal
To create a new purchase journal, you will need to go to Masterdata > Journals > New > enter a code and description > select type Purchase > select a default G/L account > make sure the variable currency is enabled and save it.
3. Moss Default Supplier
All transactions you make with a Moss card will be booked on the same default supplier. Hence, you will need to create a new supplier in Exact Online and define later on in Moss as your default supplier.
Simply go to Masterdata > Accounts > Suppliers > New > Manually. From there, you create a new supplier with a name of the account and a supplier code. See image below for example:
4. Moss Top-Up Supplier
To have a clear overview and keep better track of all the top ups that you will be doing to enable spending card spending, we recommend creating a separate supplier account for this purpose. Simply repeat the steps followed before with the Moss Default Supplier and you are good to go.
See the next article: 2. Connecting Moss to Exact Online