Populate Your Coverage Report

There are 4 ways to populate articles into your Coverage Report. Backfilling is particularly useful for adding articles published before the report's creation date, ensuring comprehensive data representation. Automated Coverage Reports only include articles published from the time the report is created onward, making backfilling essential for capturing past coverage.

From the results page of an Article Search by selecting articles using the checkboxes and then selecting 'Add to Coverage Reports' from the action bar that appears.

Note: Use the date range filter to narrow down your search results and the "Select All" option to include all matching articles.

Note: Ensure you are using the "Articles" tab in the search feature, as the "People" tab does not include articles in Coverage Reports.
From an email Alert by selecting Add to Coverage Report below an article snippet.
From within an existing Coverage Report by selecting More > Add Content.
To add content from one report to another, select the desired articles within a report and use the 'Add to Coverage Reports' option in the blue action menu.

⚠️ Important: Coverage Reports are restricted from adding more than 10,000 articles simultaneously. You can effectively manage this limitation by refining your search using specific date ranges. For instance, by filtering articles based on time intervals such as the first half of the year, you can gradually import segmented batches of articles, each containing up to 10,000 entries.

Additionally, Muck Rack automatically de-duplicates articles, ensuring that the same article is not added more than once.

Troubleshooting Common Issues

Why don’t I see the “Add to Coverage Report” option after selecting articles?

If the “Add to Coverage Report” button is not visible, it may be because your selected items were deselected. To resolve this:

Reselect the articles you want to add.
The “Add to Coverage Report” option should appear in the right-side panel.

How can I avoid losing all selected articles when deselecting one?

To prevent losing all selected articles:

Use search filters to refine your results before selecting articles. This ensures that only relevant articles are displayed.
Select articles from the filtered list, avoiding the need to deselect unwanted items manually.

This workflow minimizes the risk of mass deselection and reduces manual effort.

Why are articles missing in my Presentation?

If articles from your Coverage Report are not appearing in your presentation, follow these steps:

Check the Search Type:
- Ensure you are building the report from an Article search, not a People search. A People search adds individuals to Media Lists but does not include articles in Coverage Reports or presentations.
Perform a New Article Search:
- Switch to the "Articles" tab in the Search feature.
- Enter your search terms and set the appropriate date range.
Add Articles to the Coverage Report:
- Select the relevant articles from the search results.
- Add them to the Coverage Report.
Generate the Presentation:
- Use the updated Coverage Report to create your presentation.
Verify Filters and Date Ranges:
- Ensure that the filters and date ranges in your Article search and Coverage Report match the criteria for your presentation.

Bulk Add URLs to a Coverage Report

If you have articles that you located outside of Muck Rack that you would like to add to your Coverage Report, you can bulk add up to 100 URLs at a time.

Go to the desired Coverage Report and select More > Add Content > Add URLs.
Copy and paste the URLs of the articles you want to add, separating multiple links with line breaks.
Select the Add links button.

NOTE: If you have more than 100 URLs to add to your Coverage Report, contact our Customer Support team using the chat bubble or by emailing us at support@muckrack.com.

Frequently Asked Questions (FAQs)

Question	Answer
Can I upload a spreadsheet to create or populate a Coverage Report?	You can bulk-upload URLs from your spreadsheet to a Coverage Report. If you have fewer than 100, you can do this on your end by creating a new Coverage Report, then selecting More > Add Content > Add URLs in the newly created report. If your file has more than 100 links, you can reach out to our Support team by choosing the chat icon in the bottom right-hand corner of the screen and selecting Messages > Send us a message or by sending an email to support@muckrack.com.
How long does it take for articles to appear in my Coverage Report?	Several factors can influence how quickly articles appear in a coverage report: Volume of Data: Larger datasets require more processing time. Method of Addition: Articles added via automated processes or bulk uploads may take slightly longer than individual additions. System Load: High system activity may occasionally result in minor delays. By understanding these timeframes and factors, users can better plan their workflows and ensure timely updates to their coverage reports.
How can I backfill historical articles into a Coverage Report?	Run a Search: Use the search feature to find articles matching your desired keywords and date range. Select Articles: Use the checkbox(es) in the upper-left corner to select articles from the search results. To include all results, choose the “Select All” option. Add to Coverage Report: Select the “Add to Coverage Report” button that appears in the action bar and select the target report. You can also create a new report if needed.
Why is my Coverage Report missing data from earlier years?	If your Coverage Report only shows data from recent years, it’s because automated reports start collecting articles from their creation date. Use the backfill process listed above to include older articles.
Why don’t I see the “Add to Coverage Report” option after selecting articles?	If the “Add to Coverage Report” button is not visible, it may be because your selected items were deselected. Reselect the articles to make the option appear.
How can I avoid losing all selected articles when deselecting one?	Use search filters to refine your results before selecting articles. This ensures only relevant articles are displayed and minimizes the risk of mass deselection.
Why aren’t my articles showing up in the Coverage Report after I add them from search?	Ensure all items matching your desired date range are selected before adding them to the report. Missing selections may cause discrepancies.
Where is the option to attribute an article to a pitch in coverage reports?	Hover over the article title in the coverage report, click the pencil (edit) icon, and use the edit menu to manage attributes, including pitch attribution.
Why don’t some links appear when I add them to a Coverage Report, and how can I find them?	Search for the article by pasting its URL into the report’s search bar, removing "https://" from the URL before searching. Check the article’s original publish date as well.
Why are past articles not included in my automated Coverage Report?	Automated Coverage Reports only include articles published from the time the report is created onward. To include past articles, you must manually backfill the report.

Get Help

For additional help, contact support by choosing the chat icon in the bottom right-hand corner of the screen and selecting Messages > Send us a message.

Populate a Coverage Report