How to Set Up a Workplace Wellness Mission

Group mission set up for corporate wellness groups

Tim Cleaver avatar
Written by Tim Cleaver
Updated over a week ago

Welcome! It is so great that you are here and we really look forward to getting you set up with an awesome Workplace Wellness mission for your group!

  • Please view our Workplace Wellness pricing here

  • Mission set up is only available on the web via desktop computer. We do have a mobile app for iOS and Android that people can use to participate in the mission.

Step 1

  • You will need to create an account with My Virtual Mission which is simple. Payment is not required until you launch your mission

  • Click the "Create Your Own Mission" button

  • Select "Group Mission"

  • Create a new group by entering a name and description

  • Choose a billing currency. Please note - for trial missions you will not incur any charges but are still required to select a currency for display purposes.

  • From the "Group Type" area, select either "Trial/Demo Mission" if you're wanting to test out the platform, or "Workplace Wellness" if you're ready to proceed in setting up your live mission

  • Click the button at the bottom "Next: Map Setup"

Step 2: Map Setup

Here you can create the mission pathway on the map by clicking points to build your own custom route.

Important points

  • Once your map is created it can be edited at any time

  • You can only edit the map by undoing or adding points

  • The "Snap to Roads" setting means that your pathway between the points that you plot will follow the road network. You can turn Snap to Roads off if you want to go in straight lines instead. You can switch between the two options if you wish.

  • Warning! If you hit the "reset" button, your mission pathway will completely disappear.

  • The "Undo" button removes the last point you plotted on the map.

  • You can plot as many points on the map as you wish.

  • Points on the map are not waypoints on the mission. They are only used to create the mission. You can add your milestones/waypoints once you have completed the mission setup.

Plotting your path

  • Find the location on the map that you want to start from. It pays to zoom right into this location so that you get an accurate starting point.

  • Click on the map at the point you want your mission to start from. A marker should appear.

  • Continue to click on the map to build the pathway. Note the distance increase each time you plot a point on the map.

  • When you are happy with the mission pathway, click the "Next: Mission Information" button. You can always come back and edit the map later on if you wish.

  • If you are creating a very detailed map, we would suggest adding a couple of points on the map, and then editing the map later. You will then be able to save your progress regularly and won't be at risk of losing anything!

Step 3 - Mission Information

Mission details

  • Fill in the appropriate mission information details. These details can be updated in future if required.

Mission timeframe

  • Choose your timeframe type. IMPORTANT! If you are wanting your mission to start and end on a particular date it is crucial that you select FIXED LENGTH, not ongoing. An ongoing mission does not have a fixed end date, instead it continues running and participants can join and participate in the mission whenever they wish.

  • For a fixed length mission you will need to select a start and completion date. This determines the length of time that your mission will go for. The timer will not begin counting down until you have launched your mission.

  • If you are requiring longer than 92 days, please contact support and we can assist with an extension of the time frame.

  • For a trial mission, you can set any duration however the mission will end 7 days after it is launched.

Mission privacy

  • Set the privacy of the mission to public or private.

  • Click "Create Mission" (This only creates the mission, it doesn't launch it)

You have just created your mission! You will now be sent to the "mission page".

Your mission page

The mission page is the main page for your mission.

Admin Tab

  • Export data logs. Useful for creating custom reports

  • Manage exercise types. Restrict which types of exercise/devices to allow onto the mission

  • Mission link

  • Auto join. Set a Mission Code to enable people who know the code to be able to automatically join the mission without your approval.

  • Teams - create your teams (this can be done before or after people join the mission). You can view more info on teams here.

Platform Tab

  • Customize your header background, header image, header text/alternate color. Useful for personalizing your mission to represent your group. Tip: once you have added your customizations, it pays to see what your mission looks like on the My Virtual Mission app, in case you want to make any changes.

  • Milestones: When a person or team reaches a milestone they will see a pop up and receive an email with your custom text and an image. A great way to bring attention to key points along your pathway. Read more on setting up milestones here.

  • Mission entry custom question (optional): When a person joins the mission you can ask them to provide additional information. For example, asking them what their postal address is, their shirt size or any other question that you want them to answer at the time they join the mission. You can leave this blank if you don't wish to ask a question.

  • Mission completion email (optional): When a person or team of people reach 100% of the distance they will be asked to mark the mission as complete. If they do mark the mission as complete, an email is sent to them congratulating them on their completion.

  • Billing and Mission entry: Add credit to your My Virtual Mission wallet to cover your participants join fee

Setting up teams
​If you are setting up an all-for-one mission, you will need to create a team.

You can create your teams before you start inviting people to join or you can invite people to join and then split participants into their teams

If you set up teams before people join then people can join straight into their team from a drop down menu. This can be helpful to cut down admin time.

There is no maximum or minimum number of people that can be in a team

To set up a team:

  • Go to the "Admin" tab on the mission page

  • Click "Add new team" at the bottom of the page

  • Give the team and name and assign an image

  • Click 'save'

Do this for each team that you want to create.

On-boarding Participants

  • Send the link to your mission page (can be found via the 'admin' tab)

  • Participant will visit to the mission page and click the "Join" button

  • Participant will be prompted to register an account with My Virtual Mission (name, email and password)

When someone joins your mission, you will need to approve them via the 'admin' tab (they will show under 'pending participants')

If you would like to automatically approve people onto your mission, you can enable "Auto join". This saves you manually having to accept each person. As a security measure you can set an "auto join code" so that only people who enter that code when they apply to join your mission will be automatically joined (People who don't enter the code will have to be manually approved.)

You can view more further guidelines on the onboarding process here

Here is an on-boarding document which you can send to your participants. Just fill out your mission details on page 2, or you can delete that page if you wish.

Launching your mission

  • When you are ready to put your mission live you need to "launch" the mission.

  • You can launch the mission from the mission page. Near the top there will be a message with a link that you can click to launch the mission. This will take you to the billing area

  • You're away! People can then start posting distances and your time frame will begin counting down


  • Workplace wellness missions require payment in order to launch.

  • You can pre-fund your account/wallet at any time or you can wait until you are ready to launch your mission at which time you will be directed to top up your wallet

  • Funding your wallet can be done on the billing page by selecting the top up amount. This will instantly create an invoice which can be paid by credit card.

  • If you are unable to pay by credit card or for amount larger than $2,000 USD then please contact your account manager to arrange a different payment method.


  • Participants can view our participant knowledge base here

  • The mission admin and participants will have access to support via the My Virtual Mission app, and also via email :


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