What Are Additional Documents?
Additional Documents are optional supplementary documents that may be included in a transfer. There are two main types:
Side Letter Agreements: Bespoke, negotiated agreements between the GP and Transferee. Once final, a side letter is signed by the GP and the Transferee.
Tax Certificates: Tax documentation required from the Transferee. Tax certificates are usually signed by the GP only.
As a GP, if you wish for any supplementary documents to be included in a new transfer you are creating, such as tax certificates and side letters, you have the option to include these when you create a new transfer. For full guidance on how to do this please see: Creating a new Transfer.
Accessing this step in the transfer process
The Additional Documents section is accessible to users on the GP Side (GP, GP Counsel, GP Administrator) and the Transferee Side (Transferee, Transferee Counsel, Transferee Administrator) who are participants on the transfer.
The Additional Documents tab is completely hidden from all Transferor-side users (Transferor, Transferor Counsel, Transferor Administrator). Transferor-side users cannot view, access, or interact with these documents in any way.
From the Transfer Overview page, click on Additional Documents under Transfer in the left sidebar.
This section will allow you to review, download, and approve the supplementary documents included in this transfer.
How the Negotiation Works
Each additional document follows an open negotiation structure between the GP and Transferee, where either party can contribute at any time:
GP initiates: The initial document uploaded (or template selected) at the transfer creation step will appear as Version 1 (V1).
Either party uploads revisions: From that point forward, either the GP or the Transferee can download any version, review and mark up the document locally, and upload a new version at any time. There is no fixed turn order. Each uploaded version is numbered sequentially (V1, V2, V3, etc.).
Document locks on full approval: Once both the GP and Transferee have approved the same version, the document is locked and no further uploads are possible.
The system automatically generates a visual redline between each new version and its predecessor, so parties can see exactly what changed between versions.
Approval
Either party can approve the current version at any time.
The document is locked when both the GP and Transferee have approved the same version. The document will be considered approved and be moved into the Signature Process step of the transfer.
Enabling and Disabling Documents
Each additional document has a toggle that the GP controls:
Toggling off: The GP can disable any additional document by toggling it off at any time before it has been approved. This will disable the document from appearing to either party and applies even if a template was already uploaded for that document when the transfer was first created. (see Creating a New Transfer)
Effect of toggling off: A toggled-off document is no longer required for closing. It will not block the transfer from proceeding to signing or prevent the transfer from closing.
After approval: Once a document has been approved by both the GP and Transferee, it can no longer be toggled off.
Note: A transfer can only proceed to signing when all documents (including toggled-on additional documents) are approved.
For any further questions or assistance, please reach out via the chat on the platform or contact the Navys support team at support@navys.ai.