Overview
The Signature Process is the final step before closing a transfer. All approved transaction documents are signed electronically via DocuSign, with the requests for signature being sent directly from the Navys platform.
Documents that are still being negotiated or awaiting approval will not appear in, they will show up automatically once fully approved.
Accessing This Section
The Signature Process page only becomes clickable after all relevant documents (Transfer Agreement, Subscription Agreement, and any Additional Documents) have been approved by the required parties. Before then, users will not be able to sign any documents.
From the Transfer Overview page, click on Signature Process under Completion in the left sidebar.
Signature Status
At the top of the page, a Signature Process header displays a status indicator showing the overall signature status:
In Progress: Signatures on are still pending on certain documents.
Complete: All documents have been fully signed.
Signature Cards
Beneath the status banner, three dedicated signature cards provide a quick view of the total documents signed by each party:
GP: Documents signed by the General Partner.
Transferor: Documents signed by the Transferor.
Transferee: Documents signed by the Transferee.
Counts will display in orange when signatures are still pending, and then turn green when all signatures are obtained.
Documents Table
The main table you will see on this step's page lists every document ready for signature, with the following columns:
Document: The document name (Transfer Agreement, Subscription Agreement, Side Letter, ECI Certificate).
General Partner/Transferor/Transferee (each in their column): Each shows the signing status for that party.
Actions: Available actions such as sending reminders.
Once a signer is assigned for each documents, you will see the following status badges in each cell, depending on your role in the transfer:
Sign (button): You are a required signatory and haven't signed yet.
Signed (green badge): The required party has completed their signature.
Pending (amber badge): The required party has not yet signed.
N/A (grey badge): The party in this column is not required to sign this document.
Assigning Signers
Before documents can be signed, a signer must be assigned for each party. To assign a signer:
In the documents table, click Assign Signer for your party's column.
Select a participant from the dropdown, or enter an email address manually.
The selected person will receive a DocuSign email to complete the signature.
Who Signs What?
You will only see a Sign button for documents where your role requires a signature.
Below is a table setting out which signatures are required from each party.
Document | General Partner | Transferor | Transferee |
Transfer Agreement | Yes | Yes | Yes |
Subscription Agreement | Yes | No | Yes |
Side Letter | Yes | No | Yes |
ECI Certificate | Yes | No | No |
In summary:
General Partner (GP): Signs all document types.
Transferor: Signs the Transfer Agreement only.
Transferee: Signs Transfer Agreements, Subscription Agreements, and Side Letters.
Counsel and Administrator roles have view-only access. They can monitor signature progress and send reminders, but cannot sign.
Signing Documents
Once signers are assigned, the signing process works as follows:
You will receive a DocuSign email for each document that requires your signature. Each document is sent as a separate email.
Click the link in the email to open the DocuSign envelope.
Review the full document, then click Click to Sign as directed by DocuSign to complete your signature.
Once signed, the document status will update on the platform (this may take a few minutes to reflect).
Note: DocuSign processes signatures sequentially per document. You may not receive your signing email immediately, it will arrive once any prior signatories on that document have completed their signature.
Sending Signature Reminders
If a party has not yet signed, you can send them a reminder from this page:
Click the actions menu (three dots) in the far right column of the documents table, on the relevant document row.
Select Send Reminder.
The target party will receive an email and in-app notification.
What Happens After All Signatures Are Complete?
Once every required signature has been collected:
The page status changes to Complete.
No further signing actions can be taken and documents are locked.
The transfer becomes eligible for the following step: Closing.
All participants will be notified.
For any further questions or assistance, please reach out via the chat on the platform or contact the Navys support team at support@navys.ai.