🇳🇱 Proof of registration for Dutch companies
Whenever possible, Swan independently retrieves required documents. If retrieval isn't possible, Swan may request the documents listed on this page to open an account for your company registered in 🇳🇱 Netherlands.
Documents marked with an asterisk (*) are mandatory. All other documents may be requested on a case-by-case basis.
Documents must be written in the Latin alphabet, and must be comprehensive, accurate, and compliant with legal requirements.
Companies
Legal forms
Legal form (Dutch) | Description |
Besloten Vennootschap (BV) | Private Limited Company |
Vennootschap onder Firma (VOF) | General Partnership |
Commanditaire Vennootschap (CV) | Limited Partnership |
Naamloze Vennootschap (NV) | Public Limited Company |
Maatschap | Professional Partnership |
Accepted documents
Document type (Dutch) | Description | Details |
Uittreksel Handelsregister* | Proof of Registration* | - Must be official and dated. - Retrieved by Swan from the Chamber of Commerce (KVK). |
KVK uittreksel UBO-register | Ultimate Beneficial Owner (UBO) certificate | - Official document signed and stamped. - Requested if not clearly shown on proof of registration. |
Akte van Oprichting | Articles of Association | - Dated and signed. - Must include company name, objectives, and share distribution. |
Identiteitsdocument voor elke uiteindelijk begunstigde | Identity document of UBOs | - All valid identity documents are accepted. - Must be in color (both sides if applicable). |
Bewijs van adres voor elke uiteindelijk begunstigde | Proof of address of UBOs | - Must be dated within the last 3 months. |
Volmacht en het identiteitsbewijs van de wettelijke vertegenwoordiger | Power of Attorney (POA) and identity document of the legal representative | - Must be dated (within the last year) and signed. - Identity document required if the legal representative is not the account holder. - Document must be in color. |
PEP-verklaring | Politically Exposed Person (PEP) form | - Will be sent to the end user (based on your communication preferences). - Must be signed and dated. |
Financiële overzichten | Financial statements | - Most recent annual report or balance sheet. - Must be dated within the last 3 months. |
Beëdigde verklaring | Sworn statement | - Must be signed and dated within the last 3 months. |
Organigram | Company structure chart | - Internal company document showing the ownership or holding structure. |
Self-employed individuals and freelancers
Legal forms
Legal form (Dutch) | Description |
Eenmanszaak | Self-employed |
Accepted documents
Document type (Dutch) | Description | Details |
Uittreksel Handelsregister* | Proof of Registration* | - Must be official and dated. - Retrieved by Swan from the Chamber of Commerce (KVK). |
Bewijs van adres | Proof of address | - Must be dated within the last 3 months. |
Aangifte inkomstenbelasting voor ondernemers | Business income tax return | - Most recent (previous year). - Issued by the Dutch Tax Administration (Belastingdienst). |
PEP-verklaring | Politically Exposed Person (PEP) form | - Will be sent to the end user (based on your communication preferences). - Must be signed and dated. |
Associations and Foundations
Legal forms
Legal form (Dutch) | Description |
Stichting | Foundation |
Vereniging met volledige rechtsbevoegdheid | Association with full legal capacity |
Vereniging met beperkte rechtsbevoegdheid | Association with limited legal capacity |
Vereniging van Eigenaren (VvE) | Homeowners association |
Accepted documents
Document type (Dutch) | Description | Details |
Uittreksel Handelsregister* | Proof of Registration* | - Must be official and dated. - Retrieved by Swan from the Chamber of Commerce (KVK). |
KVK uittreksel UBO-register | Ultimate Beneficial Owner (UBO) certificate | - Official document signed and stamped. - Requested if not clearly shown on proof of registration. |
Akte van Oprichting | Articles of Association | - Dated and signed. - Must include company name, objectives, and share distribution. |
Notulen vergadering | Meeting minutes, house rules, member list, voting records, or board member documents | - Only required once members or investors are onboarded. - Not required for Foundations. - Must be the latest versions and signed by attendees. |
Bewijs van adres | Proof of address | - Must be dated within the last 3 months. |
Aangifte vennootschapsbelasting | Business income tax return | - Most recent (for the previous year). - Issued by the Dutch Tax Administration (Belastingdienst). |
Volmacht en het identiteitsbewijs van de wettelijke vertegenwoordiger | Power of Attorney and identity document of the legal representative | - Must be dated (within the last year) and signed. - Identity document required if the legal representative is not the account holder. |
Identiteitsdocument voor elke uiteindelijk begunstigde | Identity document of UBOs | - All valid identity documents are accepted. - Must be in color (both sides if applicable). |
Bewijs van adres voor elke uiteindelijk begunstigde | Proof of address of UBOs | - Must be dated within the last 3 months. |
PEP-verklaring | Politically Exposed Person (PEP) form | - Will be sent to the end user (based on your communication preferences). - Must be signed and dated. |
Cooperatives
Legal forms
Legal form (Dutch) | Description |
Coöperatie (UA) | Cooperative |
Accepted documents
Document type (Dutch) | Description | Details |
Bedrijfsprofiel – KVK extract* | Proof of Registration* | - Must be official and dated. - Retrieved by Swan from the Chamber of Commerce (KVK). |
Lidmaatschapsovereenkomst* | Membership agreement* | - Must include member names, terms, and conditions of membership. |
Akte van Oprichting* | Articles of Association* | - Dated and signed. - Must include company objectives and management structure. |
KVK uittreksel UBO-register | Ultimate Beneficial Owner (UBO) certificate | - Official document signed and stamped. - Requested if not clearly shown on proof of registration. - If not available, a membership certificate, share certificate, or UBO confirmation letter may be accepted. - Screenshots of the UBO declaration to KVK are not accepted. |
Notariële oprichtingsakte (inclusief lijst van bestuurders) | Notarial deed of incorporation (with list of directors)* | - Includes the appointment of board members in the final provisions (Slotbepalingen). |
Notulen vergadering | Meeting minutes, house rules, member list, voting records, or board member documents | - Only required once members or investors are onboarded. - Must be the latest versions and signed by attendees. - Not mandatory for cooperatives less than 1 year old. |
Bewijs van adres | Proof of address | - Must be dated within the last 3 months. |
Financiële overzichten | Financial statements | - Most recent annual report or balance sheet. - Dated within the last 3 months. |
Volmacht en het identiteitsbewijs van de wettelijke vertegenwoordiger | Power of Attorney and identity document of the legal representative | - Must be dated (within the last year) and signed. - Identity document required if the legal representative is not the account holder. |
Identiteitsdocument voor elke uiteindelijk begunstigde | Identity document of UBOs | - All valid identity documents are accepted. - Must be in color (both sides if applicable). |
Bewijs van adres voor elke uiteindelijk begunstigde | Proof of address of UBOs | - Must be dated within the last 3 months. |
PEP-verklaring | Politically Exposed Person (PEP) form | - Will be sent to the end user. - Must be signed and dated. |