Quick Summary: Sage ERP X3 includes Import/Export templates that allow supplier orders created in Netstock (SIA) to be imported directly. This article provides the standard import template for purchase orders and the required file format structure.
Email Your Settings
Once testing is complete, email support.us@netstock.co to request that Netstock update your SIA environment.
This ensures that all new orders are exported in the correct Sage X3 format for your configuration.
Order File Format
Sage X3 order files include Header and Line Detail records.
Header Detail
Position | Field Name | Description |
1 | H.HeaderLine | Character indicating the HeaderLine. Default to an H. It can be anything, although it is suggest against using special characters. |
2 | H.PurchaseOrderNo | SIA generated a unique order reference number. Either this number can be used as the PO number, or the Purchase Order module within Sage can generate a PO number. |
3 | H.WarehouseCode | Warehouse/branch code (not description) as displayed in the PO summary. Duplicated in Line for flexibility. |
4 | H.VendorNo | Vendor code (not description) of the supplier as displayed in the PO summary. |
5 | H.PurchaseOrderDate | The date the purchase order was created, as shown in the PO summary. Use earliest, latest or average of due dates from line detail YYYYMMDD format. |
6 | H.RequiredExpireDate | Expected Arrival Date of the purchase order on SIA recommended order. Duplicated in Line for flexibility YYYYMMDD format. |
7 | H.Filler | A filler for just in case we need an extra header field one day. The default value set to zero for now. |
8 | H.Comment | The user who created the order as displayed in the SIA PO summary. |
Line Detail
Position | Field Name | Description |
1 | L.LineHeader | Character indicating the Line Detail Lines. Default to an L. Use the same character “L” for each line detail row. It can be anything, although it is suggest against using special characters. |
2 | L.ItemCode | Product / SKU code |
3 | L.WarehouseCode | Warehouse/branch code (not description) as displayed in the PO summary. Duplicated in header for flexibility. |
4 | L.UnitOfMeasure | The purchasing unit of measure. Default to SIA unit of measure if not available. |
5 | L.UnitCost | Amended unit cost on SIA recommended order multiplied by the Purchase Factor if greater than 0, else multiply by 1. |
6 | L.QuantityOrdered | Amended quantity ordered on SIA recommended order multiplied by the Purchase Factor if greater than 0, else multiply by 1. Express in terms of the “PURCHASE Unit of Measure”. |
7 | L.RequiredDate | Expected Arrival Date of the item on SIA recommended order YYYYMMDD format. |
8 | L.Filler | A filler just in case we need an extra line field one day. The default value set to a zero for now. |
9 | L.CommentText | Comments entered against the recommended order in SIA. |
File Layout Example
H,000345,000,01-CONT,20121115,20121215,0,ADMIN L,6655,000,EACH,123.45,101,20121215,0,"this is comment1 ..." L,6652-28-24-15,000,EACH,234.45,102,20121216,0,"this is comment2 ..." L,6657-24-20-12,000,EACH,345.45,103,20121217,0,"this is comment3 ..." H,000346,000,01-CONT,20121115,20121215,0,ADMIN L,6656,000,EACH,123.45,101,20121215,0,"this is comment1 ..."
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