Permissions
Super or District Admins have the ability to post jobs to the organization's job board. District Users and School Admins do not have access to post jobs, they do have the ability to see active jobs that they’ve been tagged on and request a job.
Status types
There are four statuses for jobs on this page, you can click on each of the tabs at the top of the page to filter by job status.
Jobs in Pending approval are those that have been sent as requests by District users or School admins, which we’ll talk more about later.
Draft jobs are those that Super or District Admins are currently editing. This is also where you’ll store your job templates. Instead of creating a job posting from scratch, you can duplicate from job templates as the basis for a new posting.
Active jobs are those that are currently being screened. These jobs come in two forms, active, open and active, closed.
Active, open jobs are those that are currently shown on your external job board. Candidates can continue applying for active, open jobs.
Active, closed jobs are those that are still being actively screened by internal stakeholders, but they are no longer accepting new applicants. For example, if you set a deadline on a job that passes, the job will move to the active, closed status automatically. Once it does, it will still show on the candidate list for hiring managers to screen, but candidates will no longer be able to apply unless they are given a direct link to the job posting.
Lastly, archived jobs are those which are no longer being actively screened — in other words all of the vacancies have been filled — and candidates are also no longer able to apply. It’s worth noting that when you archive a job, all corresponding unfilled vacancies on your vacancy dashboard will be removed, under the assumption that you are no longer planning to fill those vacancies because the job has been archived. All filled vacancies for an archived job will still be counted in your vacancy metrics for that hiring season. We’ll talk more about vacancies in another tutorial.
When to close and archive jobs
There are two critical milestones you’ll want to remember when considering when to move an active open job to closed and then to archived.
When you no longer want new applicants, but are still moving existing candidates through the hiring or onboarding pipeline, you’ll want to move the job to closed.
When all candidates have been placed on the vacancy dashboard and moved through the hiring and onboarding process and you no longer want hiring managers to see this job when screening candidates, then you’ll want to change the job status to archived.
Quick actions
You can easily change the status of a job using the quick actions from that job’s line item. For example, if you want to close a job, simply click the close icon. If you’d like to reopen it, you’ll see the open icon on the line item.
You can also archive a job from the quick actions, or duplicate that job posting and use it as a template to create a new job.
Featured jobs
On the left side of each of your active jobs, you’ll see a star. If you star an active, open job, that job will be pinned at the top of your external job board. You may want to pin hard-to-fill jobs or immediate openings to ensure that these are seen by candidates when they first visit your job board.
Integrations
One last thing to know about Nimble is that we have several job board integrations with platforms like Indeed, ZipRecruiter and Google jobs. These platforms will scrape jobs from your Nimble job board a couple of times each day. Any active open jobs in your Nimble account will automatically be posted to these platforms. When you make edits to jobs, those edits will also be updated in the integration feeds within a few hours. If you close a job, it will be removed from those feeds soon after.
If you have jobs that have been posted for more than 90 days without being edited, Indeed and ZipRecruiter may remove those postings, as they require jobs be refreshed every 90 days. We recommend you scan your job board every few months for jobs that need to be edited and reposted.