There are four default Leave Types on oneHR. These are: Annual Leave, Appointment, Lateness, Sickness. these can all be edited or removed.
To create a new leave type on oneHR, start by clicking Admin on the oneHR main menu.
Within the Admin section, click Holiday Calendar. You will then be presented with the option to create a new leave type. You will also see a list of pre-existing leave types and also absence types.
When setting up a new leave type you will be asked to fill in some information, this will be:
Name – How the leave type will appear to employees booking leave.
Colour – This is how the leave will appear visually in the calendar, making it easier to differentiate between different leave and absence types.
Deductible – This will determine whether or not the leave type is deducted from an employee’s annual leave entitlement.
Bradford Factor Score – This will impact what Absence is factored into this calculation. (If relevant to your business)
Requires Approval – If no approval is required, leave can be added to the calendar directly with no authorisation required from a manager or admin.
There are three Types to choose from when creating a new leave type, each offering a unique function. These three types are:
Leave – Leave types will allow employees to request time off for the likes of annual leave. Leave types can be deductible or non-deductible and you can determine whether or not approval is required when employees are submitting requests.
Absence – Absence types are accompanied by the ability to enable automation of the retrieval of sicknotes as well as the completion of an in-system return to work form. These types will be automatically included when running an absence report.
Record – Records allow employees working in days to book shorter instances of leave. For example, an employee working in days would be able to submit a shorter request in hours for the likes of an appointment. It could also be used to track and record lateness.
Once you have configured these settings, click Add. Once added, this option will now appear as an option when an employee, admin or manager is booking leave via the calendar.