As an admin on oneHR, we have the ability to add company-wide documents. These documents will be viewable to all employees on the system, making this an ideal way to share key policies, templates and forms.
To start, click Documents in the oneHR main menu. You will see you are presented with three pre-existing document categories.
My Documents – This is where you can view and upload documentation that will only be visible to yourself.
Company-wide Documents – This is where you can upload documentation that will be visible to all users within your organization.
General Team Folder – This is a folder that has been generated for the default Department on oneHR, as you add the departments within your organization, you’ll see a folder generated for each of these. Assigned Managers of these departments will be able to add documentation that will be visible to any employee assigned to this department also.
When you select the Company-wide document folder, you will see that you now have the option to upload into this folder. On the right of this, you will see an option to Add a custom category to this folder. This will allow you to further support and organize documents within this folder, similar to how you would manage documents on your PC.
Click Upload. This will open the file explorer on your PC. Here you can select the document, give it a description and click Upload.
In addition to adding company-wide documents, you also have the ability to add documents against each individual user. You can find a guide for this process here,