The "Enrollment" tab on the View Student Data page in jmc consolidates key enrollment details, making it easier to review information shared with the Iowa Department of Education during SRI data collection. This centralized view simplifies verifying and managing data collected through add, drop, and re-enter procedures, helping maintain accuracy and reduce data entry errors.
Editing Student Enrollment Data
While most enrollment data entry is accomplished through the New Student Wizard, Add Student, Drop Student, and Re-Enter Student processes, there are some situations that require editing student enrollment records on the View Student Data page. If instructed by jmc tech support or the Iowa Department of Education, you can easily update student enrollment records to maintain accurate state-reportable data.
"Edit" button: a rarely used option for modifying details within a student's enrollment record
"Delete" button: a rarely used option for removing an incorrectly created enrollment record
"Include in SRI" checkbox: a method for manually indicating whether a student should or should not be included in SRI reporting
Entry or Exit Data
When a student begins, exits, or transitions within a special education program, entry and exit data must be recorded to maintain a complete enrollment record. Students with multiple enrollments in the same school year or those with special education status changes will have multiple enrollment records, each requiring entry and exit data.
Entry Date: the start date of an enrollment period for a student who is new to the district, returning for an additional span of enrollment, or experiencing a special education status change
Entry Code and Entry Type: the state-defined reason for a new enrollment record
FTE (Full Time Equivalency): the portion of time a student is enrolled compared to the full school year
Exit Date: the last day of a student’s enrollment or the end of a special education status
Exit Code: the state-defined reason for ending an enrollment record
Enrollment Data Elements
Student data required for SRI reporting is collected during add, drop, and re-entry processes in jmc and stored in the enrollment record. Below are the key fields used for state reporting:
Res Dist (Resident District): the numeric code for the student's home district
Res County (Resident County): the numeric code for the student’s home county
Acct Dist (Accountable District): the state-assigned code for nonpublic school enrollments
NonpubSch# (Nonpublic School Number): the state-assigned school code for nonpublic enrollments
Jr-Sr Rule: checkbox indicates continued enrollment under Iowa's junior/senior rule
Fstr Care (Foster Care Status): indicates foster care and residency status tied to school funding
Dest Code (Destination Code): the state-defined code for students transferring to another district
Dest Loc (Destination Location): the numeric code indicating the destination location for a student exiting your school to attend another district
School of Origin: identifies students receiving McKinney-Vento transportation services
CPI Dual: identifies home-school students and their requested district services
Special Education Data Elements
Students in your school who are receiving special education services, have specific legal circumstances, or receive corrective services may require additional state-reportable elements to maintain a complete enrollment record. In Iowa, students who undergo a special education status change during the school year (such as placement or exit from a program) require multiple enrollment records to account for the change in service.
S/F Type (Service/Facility Type): numeric code indicating where the student receives educational services
Serv Prov/Fac (Service Provider/Facility): a state-assigned code for the facility where the student resides or receives the majority of educational services
IEP Level: the level of special education services a student receives
Rec Ed Services (Received Educational Services): indicates whether an expelled IEP student is receiving educational services from the district