The Activities module is a great way to communicate with various groups in jmc. To set up this module, log in to jmc Office and go to Activities.

Adding Coaches or Activity Advisors
Adding coaches or advisors is done on the Edit Activity Coach/Advisor page. If the coach/advisor is already in your jmc database as a teacher, you only have to select him or her from a list. 

Helpful Tip: You can also add non teachers as coaches! To do this, you will need first name, last name, username, password, email address and phone number.

Defining the Activities
Defining activities is done on the Edit Activity Definitions page. Activity definitions include fields for activity names, activity IDs, active status, coach, parent permission date, and physical exam date. 

If activities are not active for a particular year, they will not be listed on the student activities or activity rosters pages.

Helpful Tip: Some of these activity definition fields may not be required or can be filled in later, such as coach/advisor names (especially for past years' activities).

Helpful Tip: It is not advisable to modify the activity IDs and names once student records have been generated using these activity definitions.

Defining Special Commendations
This is done on the Edit Special Commendations page. For the current year, commendations such as Team Captain, Editor, President, Vice President, etc. may be needed for activities that begin in the fall. 

For previous years' activity records, more special commendations will likely be needed, such as All Conference and other awards. These can be added as needed throughout the school year.

Helpful Tip: It is not advisable to modify the special commendation IDs and names once student records have been generated using these special commendation definitions.

Tying Special Commendations to Activities
Once the special commendations are defined, they must be tied to an activity before they can be assigned to student records. This is done on the Activities/Commendations page.

See also: Getting started in the Activities module - part two

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