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Let jmc automatically schedule students
Let jmc automatically schedule students

jmc's student scheduler places students into course sections while balancing the number of students in each section.

Emily Hoyne avatar
Written by Emily Hoyne
Updated this week

Now that you have created courses, loaded them with students, and manually scheduled students with special circumstances, it's time to schedule them into the appropriate sections for their registered courses. With jmc's "Scheduling Aid", you can simplify this process and save time. Simply select the timeframe and group of students to place into sections, specify any necessary criteria, and let the "Scheduling Aid", take care of the rest!

To let jmc automatically schedule students, log in to jmc Office and go to Schedules > Develop > Schedule Students.

Step One: Select a radio button from the "Students" box to narrow the range of students listed in the report "By Grade" or for specific "Selected Students".

Step Two: Select a radio button from the "Timeframe" box to run the scheduling aid for the entire year or for a specific term.

Helpful Tip: Since the scheduling aid can balance class loads across semesters, we

recommend doing your master schedule for the “Entire Year.”

Step Three: Place a checkmark in the following checkboxes to apply them when jmc creates student schedules.

  • Year Courses-Prefer same period all year: keep the student in the same period all year long for year courses.

  • Require Quarters of same course to be back to back: if a student is in 2 or 3 quarters of a course, schedule the student into Qtr1/2, Qtr2/3, Qtr3/4, Qtr1/2/3, or Qtr2/3/4. 

  • Require 4 Quarters of same course to be back to back and same period/teacher: schedule the student into Qtr1/2/3/4 selecting sections taught by the same teacher and in the same period all year.

  • Require 4 Quarters of same course to be back to back and same period: schedule the student into Qtr1/2/3/4 selecting sections in the same period all year.

  • Require Trimesters of same course to be different terms: if a student is in 2 or 3 trimesters of the same course, schedule the student into Tri1/2, Tri2/3, or Tri1/2/3.

  • Save any existing Grade Data: in the rare times where letter grades exist for a student before rescheduling, preserve those grades after rescheduling.  

Step Four: Click the "Process" button to begin scheduling students into classes.

Step Five: Click the "OK" button to proceed with scheduling your students or click the

"Cancel" button to return to the previous page.

Helpful Tip: Have you accidentally scheduled students into courses? Head to the Drop Courses page to remove students from all sections of a selected course.

Step Six: Click the "OK" button in the pop-up after the scheduling is complete to return to the "Schedule Students" screen.

Fun Fact: Status messages will display below the "Process" button as the scheduling tool is working to keep you informed of its progress.

Step Seven: Click the "Print" button to print the results of the scheduling process.

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