After you have created courses, bulk-loaded them with students, and hand-scheduled the students with special circumstances, it is time to schedule students into class sections of the courses for which they are registered. Scheduling options include the timeframe within the year, which group of students to schedule, and optional rules for how to place students into their classes.
To let jmc automatically schedule students, log in to jmc Office and go to Schedules > Develop > Schedule Students.
Step One: Select a radio button from the "Students" box to identify which students to let jmc automatically schedule. Then, fill out the appropriate fields highlighted below.
By Grade: enter a grade level range in the "From" and "To" drop-down lists
Selected Students: select one or more students by entering their name or student ID in the "Find" drop-down list
Step Two: Select a radio button from the "Timeframe" box to indicate if you want to run the scheduling aid for the entire year or for just a specific term.
Helpful Tip: Since the scheduling aid can balance class loads across semesters, we
recommend doing your master schedule for the “Entire Year.”
Step Three: Place a checkmark in the following checkboxes to apply them when jmc creates student schedules.
Year Courses-Prefer same period all year: keep the student in the same period all year long for year courses.
Require Quarters of same course to be back to back: if a student is in 2 or 3 quarters of a course, schedule the student into Qtr1/2, Qtr2/3, Qtr3/4, Qtr1/2/3, or Qtr2/3/4.
Require 4 Quarters of same course to be back to back and same period/teacher: schedule the student into Qtr1/2/3/4 selecting sections taught by the same teacher and in the same period all year.
Require 4 Quarters of same course to be back to back and same period: schedule the student into Qtr1/2/3/4 selecting sections in the same period all year.
Require Trimesters of same course to be different terms: if a student is in 2 or 3 trimesters of the same course, schedule the student into Tri1/2, Tri2/3, or Tri1/2/3.
Save any existing Grade Data: in the rare times where letter grades exist for a student before rescheduling, preserve those grades after rescheduling.
Step Four: Click the "Process" button to process your request and begin scheduling students into classes.
Step Five: Click the "OK" button to proceed with scheduling your students or click the
"Cancel" button to return to the previous page in the "Are you sure you want to schedule students?" pop-up.
Step Six: Click the "OK" button in the pop-up after the scheduling is complete to return to the "Schedule Students" screen.
Fun Fact: Status messages will display below the "Process" button as the scheduling tool is working to keep you informed of its progress.
Step Seven: Click the "Print" button to print the results of the scheduling process.