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Customize building online registration settings
Customize building online registration settings

Registration time is the perfect chance to ask families for all the information your building needs for the upcoming school year.

Emily Hoyne avatar
Written by Emily Hoyne
Updated over a week ago

jmc Office provides the flexibility to tailor the online registration process for students in a specific building by using customizable building level registration settings. This allows families to conveniently view and edit important student information, such as emergency contacts, phone numbers, license plate numbers, and race/ethnicity data from the comfort of their home computer. Additionally, families can answer custom and health questions, making it easier to collect necessary information before the start of the school year. By providing families with the ability to update their student's information at their convenience, you can ensure that student data is accurate and up-to-date, while also simplifying the registration process for them.

At the building level in jmc Office, navigate to jmc Family > Online Registration > Setup > Configuration Options to begin customizing building specific online registration settings.

Step One: Click the "Click to expand (your school name) Settings" link to view all building online registration settings.

Step Two: Click the "Click to expand Family Access Settings" link to view all building family access online registration settings.

Step Three: Place a checkmark in the “Allow Emergency Contact Edits” checkbox to allow families to enter new emergency contacts and edit existing emergency contact information.

Step Four: Place a checkmark in the “Allow New Student Addition” checkbox to allow families to enter demographic information about students who are new to the school.

A few helpful tips:

  • Place a checkmark in the "Allow New Student Addition" checkbox during kindergarten roundup to allow families to enter their new kindergarten student information.

  • Remove the checkmark from the "Allow New Student Addition" checkbox during summer online registration to prevent families from re-entering information for students already enrolled.

Step Five: Place a checkmark in the “Allow Health Registration” checkbox to allow families to answer health custom field questions for each of their students.

Step Six: Click the "Click to expand General Data Settings" link to view all building general data online registration settings.

Step Seven (optional): Place a checkmark in the “Include Inactive Students” checkbox to allow families to edit demographic information for students who are not currently enrolled in the school (uncommon).

Step Eight: Select the appropriate view option from the student data drop-down lists in the "General Data" box to manage family access to specific data elements.

  • Hide: Removes the specific student data field from view in jmc Family.

  • View Only: Displays the specific student data field in jmc Family but prevents the user from making changes.

  • View and Edit: Allows families to make changes to the specific student data field.

Step Nine: Click the "Click to expand Custom Fields Settings" link to view all available customized registration questions.

Helpful Tip: Not seeing a question you would like to include in online registration? Head to File > Define Custom Fields to create your customized registration questions.

Step Ten: Place a checkmark in the "Included" column checkbox(es) to request that families answer a specific custom question during the registration process.

Fun Fact: Custom fields questions will be displayed on the "Custom Fields" tab during the online registration process in jmc Family.

Helpful Tip: Place a checkmark in the "Required" column checkbox(es) to prevent families from advancing through the registration process without answering specific custom fields question(s).

Step Eleven: Place a checkmark in grade level checkbox(es) to display custom fields questions for students of a specific grade level.

Step Twelve: Click the "Click to expand Health Custom Fields Settings" link to view all available customized health questions.

Helpful Tip: Not seeing a health question you would like to include in online registration? Head to Health > Health Custom Fields > Define Health Fields to create your customized health questions.

Step Thirteen: Place a checkmark in the "Included" column checkbox(es) to request that families answer a specific health question during the registration process.

Helpful Tip: Place a checkmark in the "Required" column checkbox(es) to prevent families from advancing through the registration process without answering specific health related question(s).

Step Fourteen: Click the "Save" button to update your online registration settings.

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