Do you need to know if the the school has permission to post pictures of students to Facebook? Or maybe you want to know if your students have access to encyclopedias. Front office professionals can save time and have answers to these types of questions in a snap by creating custom fields. Create the questions in jmc Office and mark them for registration so you can collect data from families during the online registration process without having to worry about wrangling all of those paper forms.
In jmc Office, head to File > Define Custom Fields to get started!
Step One (optional): Click the "Import" button to import custom fields questions from the previous year into the current year view.
Helpful Tip: If you have created custom fields questions in prior years, this feature is a huge time saver as the questions from last year will be copied to this year for you!
Step Two: Click the "Edit" link to edit health custom fields questions that have been imported or click the "Add Custom Field" link to add a new question for families to answer during registration.
Step Three: Place a checkmark in the "Current Year" checkbox to include this question in the current year's registration process.
Helpful Tip: Click the "Delete" link to delete questions that are no longer applicable or remove the checkmark from the "Current Year" checkbox to deactivate a question for the current year.
Step Four: Select "Other" from the name drop-down list to enter a new custom field definition or select a predefined definition from the list.
Fun Fact: Student cell phone numbers are automatically added to the the View Student Data page.
Step Five: Enter your question in the "Name" field as it should appear in the Family portal during online registration.
Step Six: Enter the character limit in the "Length" field to set the maximum number of characters families can use to answer the custom field question.
Step Seven: Select the form of the answer ("Text", "Numeric", "Date" or "Yes/No") from the data type drop-down list.
Helpful Tip: For "Yes/No" questions you can choose to skip to a specific question on your queue if the answer is "No" by selecting the appropriate "skip to" question from the drop-down list.
Step Eight: Select the "Year-Specific" radio button to clear Family answers every year or select the "Year-Independent" radio button to allow Family answers to carry over from one year to the next.
Helpful Tip: Use the "Year-Specific" permanence option for item answers that will likely change on a yearly basis. For example "Is your child riding the bus?"
Step Nine: Click the "Update" button to add your custom field question to the list or click the "Cancel" button to discard your entry.