jmc helps Iowa nonpublic schools manage students who receive Education Savings Account (ESA) funds by maintaining accurate enrollment and attendance records, designating ESA-funded students, and generating a CSV file for upload to the Iowa Department of Education (IDE) website. These tools support accurate reporting and help ensure eligible students receive appropriate funding.
Creating an Enrollment History record
The Iowa Department of Education reviews student enrollment records before distributing ESA funds. Schools can generate a complete enrollment history record by properly adding students using the New Student Wizard or the Add Student page.
New Student Wizard and Add Student page: Enter student demographics, entry dates with the correct codes, and resident district and county information to create a complete enrollment history record.
Enrollment Tab: Stores student enrollment information entered through the New Student Wizard or Add Student page on the View Student Data page.
Attendance
Maintaining attendance records in jmc provides the IDE with verification that students receiving ESA funds are attending your school. Record daily attendance using the Attendance or Period Attendance modules.
Attendance: Record and manage AM/PM student attendance directly through the Attendance module in jmc Office.
Period Attendance: Configure period attendance to convert period absences into AM/PM attendance records and distribute attendance collection responsibilities among staff.
Marking a Student as ESA Funded
Designate students as ESA Fund recipients on the View Student Data page to include their enrollment and attendance information in the ESA Student Eligibility file.
State Rpt tab: the State Rpt tab on the View Student Data page: Includes an ESA Funded checkbox used to mark students as receiving ESA funds.
Edit > Mass Change Fields: Apply the ESA Funded designation to all students in a specific grade level—or to all students in the school—using a bulk update option.
Export ESA Student Eligibility File
Nonpublic schools serving ESA-funded students must submit a CSV file to the Iowa Department of Education to support fund distribution. jmc gathers the required data and generates a properly formatted CSV file.
Check Errors: Displays an error summary listing students with missing or incomplete data. Correct errors and rerun the check until all requirements are met.
Export CSV File: Exports a formatted CSV file once the data is error-free, ready for upload to the IDE website.