File Metadata:

  • Application Name: Name of the application that created the document
  • Author: Author of the file if available 
  • Company: Extracted from Microsoft Office Documents
  • Date Created: Created Date of the file 
  • File Size: Size of the file in bytes
  • Date Last Modified: Date and Time Last Modified
  • Extension: File Extension
  • File Name: Original File Name of the Resource
  • File Title: Title of the file
  • MD5 Hash: MD5 Hash of the file 
  • Other Metadata: Other Metadata that may be available for the file, in JSON format
  • Processing Exceptions: Any exceptions from the processing of the record


Source Metadata 

  • Origin URL: URL of the original file if available 
  • Origin server modified on: Date modified of the original file 
  • Origin Filter: Filter applied in the collection of the original file
  • Origin List of Users Collected For: The source account who caused the file to be collected.
  • Original Resource Object: The file or content that is downloaded from the original data source
  • Origin Other Metadata: Other Metadata that may be available for the file from the Datasource, in JSON format 

Tags and Custom Fields

  • Custom Fields - can be exported under "Other Metadata > Custom Fields"
  • Tags - can be exported under "File Data > Tags"

By Source

Confluence

  • Space ID
  • Space Name
  • Space Type
  • Ancestors of a file
  • Labels

Contract

  • Amount
  • Amount currency
  • Approvers
  • Clean contract
  • Comments
  • Contract number
  • Contract origin
  • Contract owner
  • Contract requested
  • Contract requestor
  • Contract status
  • Contract subtype
  • Contract type
  • Deal summary
  • Departments
  • Engagement type
  • External party
  • First expiration notification

Conversation (used for Hangouts, Slack)

  • Conversation ID - Id of the conversation from the source platform
  • Conversation Name - Name of the conversation from the source platform at the time of collection.
  • Conversation Type - type of conversation from the source platform (channel, group, DM, MPIM)

Slack Single Message (Slack)

  •  message_id - Unique Message Id from the message in slack
  • family_message_id - Message Id of the message that starts a thread in slack, set for the starting message and replies;
  • parent_message_id - Message Id of the message that starts a thread in slack, set for the only the replies;  Also set for forwarded messages
  • message_date - Date/time of message
  • sender_id - User Id of sender
  • sender_name - Username of sender
  • reply_ids - Set for parent message, the reply ids (Soon to be deprecated)
  • attachment_ids - Slack attachment id's for the message
  • has_edits - Boolean of whether edits were made to the message (requires retention on edits)
  • has_deletes - Boolean of whether the message is deleted (requires retention of delete) 

Email (used for Gmail, IMAP, MS Outlook)

  • Email BCC
  • Email CC
  • Email from
  • Email to
  • Email ID
  • Email Subject
  • Important
  • Starred

File Data

  • Description
  • Effective Date
  • Expiration Date
  • Tags
  • Title

Folder 

  • Parent Folder
  • Path
  • Revision

Jira

  • Project Key
  • Project Name
  • Project Type

Related Users (used for Hangouts, Slack, Quip)

  • List of related users
  • ‘Active’ = user sent a message that day
  • ‘Member’ = indicates it was in that channel
  • ‘Mention’ = mentioned that day

Slack Enterprise

  • Workspace ID 
  • Workspace Name

Workplace

  • Workspace conversation ID
  • Workplace conversation name
  • Workplace conversation type

XTag

  • List of XTags

Zendesk

  • Ticket ID
  • Ticket Name
  • Ticket Type
  • Ticket Status
  • Ticket Responsible
  • Ticket Requester
  • Ticket Priority
  • Organization
  • Group Membership
  • Tags

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