Onna integrates with Google Drive's API to extract all related data and metadata from files stored on Google Drive. Additionally, Onna offers an enterprise sync option for companies using Google Suite as an organization, whereby the organization's account administrator can connect all the Google Drive accounts across the company under a centralized repository.
What is collected?
All files are synced, including, but not limited to:
- Files in selected folders.
What are your sync modes?
We currently support two syncing modes - one-time and auto.
- One-time is a one-way sync that collects information only once.
- Auto-sync means that Onna will perform a full sync first and will keep the data source and Onna in mirrored sync. Any deletions from the data source will be deleted in Onna, as well.
- Archive means that Onna will perform a full sync first and will continuously add any new files generated at the data source. The sync type does not delete files deleted from the data source
The synchronization scope currently encompasses first level or second level folders, subfolders, and shared folders.
All files and metadata can be exported in eDiscovery ready format. Load files are available in a dat, CSV, or custom text file.
We've compiled sample load files for our different integrations. Click on the link below to download a sample Drive export.
How to Guide
Click on "Add Source" and select Google Drive.
Once you have selected Google Drive, you will need to connect by signing in to your account. This will initiate the OAuth flow necessary to connect to your account. First input the desired account email address
Note: If you're already signed in, it will show you the account as an option to sync from
After inputting your email and password, it will whether you would like to grant access to Onna and list the permissions necessary to collect from your account.
Once you click 'Allow', you will be taken back to Onna to name your data source and select the sync type.
Note: If you'd like to use the date range feature, select One-time Sync.
Then click 'Get folders'. You will be shown a list of folders that exist within the account. They'll be separated by folders that are yours and those that have been shared with the account.
Select all the folders or just the ones that you're looking to sync.
Note: There will always be a folder that is shown as '/'. This is the root folder where documents that are not in folders are stored.
Once you have clicked 'Sync', you will see this integration under Your Data Sources page. Data is being indexed instantaneously and you can see the status as 'Synching'. Once the data source is fully synced, you will see a green cloud with the last sync date.
When you click on the Google Drive source, you will start seeing results being populated.
From this screen, you are able to filter results by date range, categories, and/or extensions using the menu on the left.
To view the audit logs, click on the information icon on the top right.
This will first take you to the 'Details' page
Click on Audit Logs to see logs from collection and processing
Ready to start collecting from Google Drive?