MVP Features
Does Salaris support multi-location companies?
It does not at the moment. Roadmap item for Q4.
How many employees per company can Salaris support?
This isn't really an upper limit. However, we'd like to keep the number to under 10 for MVP if possible, perhaps extending to 15-20. This is purely because it makes 'eyeballing' the numbers easier for us, and easier to find / fix issues.
What pay frequencies are supported?
Technically, all are supported. When the merchant performs the company onboarding, they can choose between weekly, bi-weekly, bi-monthly, and monthly (potentially more). However we would like to start with weekly and bi-weekly customers only as we get quicker feedback.
What about pay schedules?
At the moment Salaris supports a single pay schedule across the company. This means that all employees/contractors are paid at the same cadence (e.g. all paid weekly on a Friday).
Are off-cycle payrolls supported?
Yes. These are included in the monthly fee - they do not come at an extra cost. Off-cycle payrolls are unlimited.
Multiple bank accounts
During MVP, all employees/contractors must be paid out of a single bank account. We do not support paying from multiple bank accounts. Merchants also do not have the ability to change their bank account within the app - this would need to be a support ticket.
Are contractors supported?
Yes, they are. Both individual and business.
Are salaried employees supported?
Yes, they are. Hourly workers will reference positions and pay rates from SocialSchedules / Workforce (these are not imported and managed in Salaris). Salaries however are managed via Salaris. Only annual salaries can be entered.
Also note that although there is a sync of employees within SocialSchedules / Workforce and Salaris, employees/contractors can also be directly created in Salaris without a SocialSchedules / Workforce profile. For example, a salaried manager who does not have a SocialSchedules account (because they don't work shifts) can be created directly in Salaris for payroll purposes.
What login do users use to access Salaris?
They will use their SocialSchedules / Workforce login. There is no separate login for Salaris.
Who can access Salaris on the desktop?
Desktop Salaris will be made available to all administrators. (Note that SocialSchedules / Workforce is the master of all permissions and access levels. We do not have a separate structure in Salaris, or for Salaris. We plan to introduce new permissions specifically for Salaris in the future).
Who has access to Salaris on the mobile app?
Everyone who has a SocialSchedules/Workforce profile who is:
Currently connected to a company with Payroll enabled
Was previously connected to a company with Payroll enabled
Was / is connected to a company who use to have Payroll provided
Meaning - even if the employee stops working for a Salaris company, they will still have access to their tax documents and pay stubs.
Only employee functionality is available on the mobile app (e.g. view paystubs), not company functionality (like running payroll).
How are paystubs provided to employees?
Employees can access their paystubs via the SocialSchedules / Workforce mobile app.
Note not all states allow paystubs to be provided electronically. Some require paper copies to be furnished. To support this, there is an option to 'Download all paystubs' against payrolls. Admins may then print and distribute these.
How is employee termination handled?
There is the ability to set a termination date against employees within Salaris.
Once they have received their final pay, they will be set to Inactive.
Each state has different rules around when final pays must be made to employees. This is supported via off-cycle payrolls.
What is the payroll process?
Pay period ends (for example, pay period may be Jan 1st - Jan 7th)
Shortly after the end of the pay period, a draft payroll appears in Salaris
When all timecards are approved and finalised, the payroll admin imports all timecards into Salaris. All overtime etc comes through as well.
The payroll admin reviews all details and makes any manual modifications as necessary. Note! Any changes made will not be reflected in SocialSchedules / Workforce
Once happy, the payroll admin submits the payroll for processing. Note this must be done 3 days in advance of payday (for some companies, this will be 2 days)
Check will debit the company's bank account and pay employees
If the debit fails, a notification is issued to the company from Check
It a payment to an employee fails, the payroll shows as Partially Paid. No comms are issued.
What about paid time off and leave balances?
Paying employees for leave taken
Yes, merchants can use Salaris to pay an employee for paid time off. For example, they can use a custom earning code to say 'John took 7.5 hours of PTO as $10/hour'. This will appear on the paystub. Note it is not integrated with the SocialSchedules time off process (planned for Q4).
Managing leave balances
Salaris does not manage employee leave balances and accruals. This is actively being worked on for Q4 go-live. We expect merchants in states with PTO requirements probably have this managed in their current Payroll solution, so may not want to switch to Salaris without this functionality being in place. Many states do not have government mandated leave policies.
Leave balances on paystubs
Only Connecticut requires leave balances to be displayed on paystubs. A few other states require leave balances to be furnished to employees, but these can be supplied via means other than paystubs (e.g. access to a portal; email). So if an employer has a separate system to manage leave balances and is able to meet any legal requirements to provide leave balances outside of a paystub, then they can use Salaris.