Full Admins, Commissioners, and Registrars with permission can accept or decline team registration applications from the Team Registrations report, one at a time or in bulk. Submitters are automatically notified by email when their status is updated, and statuses can be changed again at any time.
Accepting or Declining a Single Application
From the navigation, select Programs > choose your program and season > Seasonal Management.
In the reports dropdown menu, choose Team Registrations.
3. Each team application has an edit icon on the right side of the report. Click the edit icon next to the team you want to update.
4. A dialog box will appear. Select the new status from the menu options.
5. Choose the appropriate outcome:
If accepting:
The team’s status is updated to Accepted.
An email confirmation is automatically sent to the submitter.
If the status is changing from Declined to Accepted, the previous decline reason is removed.
If declining:
The team’s status is updated to Declined.
A decline reason is required and will be included in the notification email sent to the submitter.
The team will be removed from the season.
6. Click Save. The updated status is reflected immediately on the Team Registrations report.
Bulk Accepting or Declining Multiple Applications
No more clicking through registrations one by one. Admins can accept or decline multiple team registrations at once directly from the Team Registrations report.
From the navigation, select Programs > choose your program and season > Seasonal Mgmt (Management).
Next, in the reports dropdown menu, choose Team Registrations.
Use the Filter on Status option to show Registered registrations. This narrows the list to applications that are ready for review.
4. Select the registrations you want to update:
Check the box next to individual registrations to select them one by one
Check the box at the top of the column to select all registrations currently displayed
5. Click the Actions menu.
6. Choose either:
Accept Selected: Accepts all selected registrations and sends each submitter a confirmation notification.
Decline Selected: Declines all selected registrations and sends each submitter a declined notification.
7. If declining, an optional reason field will appear. Enter a reason to include it in the declined notification, or leave it blank to decline without one.
8. Click Accept Registrations or Decline Registrations to apply the action.
Tips for Using Bulk Team Registration Actions Efficiently
Filter before selecting: Use the Status Filter to narrow the report to Registered applications before selecting. This ensures you’re only acting on applications that are ready for review.
Use Select All with caution: Selecting all registrations applies the action to every registration currently displayed. Make sure your filters are set correctly before using Select All.
Decline reasons are optional in bulk, but recommended: Including a reason helps submitters understand why their application was not accepted and reduces follow-up questions.
Important Notes
Registration statuses can be updated again at any time after the initial accept or decline, both individually or in bulk.
If changing a status from Declined to Accepted individually, the previous decline reason is automatically removed.
Bulk actions apply only to the registrations currently selected. Unselected registrations in the report are not affected.
Submitters receive the same notifications whether updated individually or in bulk.