All volleyball organizations within OTTO SPORT can use the USAV Export to pull player and coach details and import them directly into the USAV Rostering Process. Follow the steps below to export your data, import it, and submit your rosters for approval.
1. Access the USAV Export
From the navigation, select Reports > Managed > View Report to open the USAV Export.
2. Choose Filters, Run Report, and Export
1. Select your filters: Registration Date, Competition, Season, and/or Registration Status.
Tip: To export both players and coaches, set Registration Status to All.
2. Select Run to generate results. Use the arrows at the bottom to page through the data.
3. Once reviewed, click Export and choose CSV as the file type.
3. Import Data for USAV Rostering
Sign in to your SportsEngine account and go to SportsEngine HQ.
Navigate to your Governing Season under USA Volleyball > Governing Seasons.
Click Teams, then select Import Teams and People in the top right corner.
Click Get Started, then choose Import Teams.
Upload your completed CSV file by clicking Add File, then click Next.
The system will validate your columns. Green means valid, red means corrections are needed. Fix any red columns before moving on.
Once both checkmarks at the top are green, click Next.
If data errors are found, correct them on the Resolve Errors page. Remove any members you can't fix. Don't guess or leave fields blank. Click Next when resolved.
Review the import summary. When all checkmarks on the left are green, click Import.
After a successful import, click Let's Assign Teams.
Drag and drop your teams into the correct divisions in the right column.
Adjust team rankings within each division by clicking and moving teams up or down.
Click Next when your assignments and rankings are set.
Confirm your selections. Click Go Back to revise, or Save & Continue to finalize.
When both the blue and purple checkmarks appear, click Submit to send your rosters to USAV for approval, then click Close.
Each member will need to accept the email invitation and sign the USAV waiver to become active.
4. Reviewing and Resolving Team Roster Statuses
Navigate to the Teams page in your Governing Season.
Each team roster will display one of two statuses:
Done — the roster has been approved by NCR-USAV.
Needs Attention — one or more members didn't meet the requirements (e.g., missing membership, unaccepted club assignment).
To review a team marked as Needs Attention, click the team name to see a list of staff and players.
Look for anyone marked as Incomplete. Click Staff Details or Player Details to see what needs to be resolved before they can be approved.