Learn about Participate Collections

Leslie Utley avatar
Written by Leslie Utley
Updated over a week ago

Collections enable all Participate users to curate, share resources and collaborate.

There are two types of collections:

Saving resources to your own Collection:

Any user can add a resource into a Personal Collection.

  • Save Community Resources (Collections, Pages, Files, Links) by utilizing the 3 dots on the top right corner.

  • Save a resource shared in a discussion by clicking on the heart and adding to a Personal Collection.

Note: If a member leaves a community or the community is shut down, any resources the member saved into a Personal Collection will remain there (although in some cases they may no longer have permission to access it).

Managing a Collection:

Editing a Resource within a Collection:

  1. Find the collection to which the resource belongs.

  2. Click on the three dots to the right of the resource name.

  3. Click [Edit this resource].

  4. Edit the resource name and/or description.

  5. Click [Save] to save your changes.

Removing a Resource from a Collection: :

  1. Find the collection to which the resource belongs.

  2. Click on the three dots to the right of the resource name.

  3. Click [Delete].

  4. Click [Yes] to remove.

Reordering Resources within a Collection

  1. Click the [Reorder] button.

  2. Click-n-drag resource blocks into the desired order.

  3. Click the [Reorder] button again to apply changes.

Deleting a Collection

As the owner and creator of a Collection, you have the option to delete/remove the collection at any time.

  1. Click on the collection that you want to delete.

  2. Click the [Edit] button at the top, next to the title of the collection.

  3. Click [Delete this collection] underneath the Tags field

  4. Confirm that you want to delete the collection, click [Yes, delete collection]

  5. A confirmation message will pop up to indicate your collection has been deleted.

Sharing and Collaborating on a Collection

Adding Collaborators to a Collection

As the owner of a collection, you may find it helpful to invite friends, colleagues, and/or reviewers to explore, comment on and add resources to a collection. This article will provide you with further information about adding collaborators to your collection.

Sharing a Collection

Collections that are publicly accessible or hidden (viewable with the link only) can be shared. Click on the white [Share Collection] button to choose how to share your collection.

Subscribing to a Collection

Remember to subscribe to any public collection if you are interested in revisiting the resources.

You can subscribe to a publicly accessible collection by first clicking the resource and then clicking the [Follow the collection] button. Once you subscribe to a collection, you will receive email and in-app notifications anytime a new item is added.

Searching within a Collection

If you are looking for a specific resource but are unable to find it by scrolling through the collection, you can now search by keyword within a collection. You can also filter by type by selecting the type of resource, and sort by relevance to show results that are most relevant to your keyword search.

Learn more about searching, filtering and sorting here.

Admin: Adding a Collection to a Community:

If you are a community admin, you can add collections to display in other locations, to share with a wider audience. The two most common places collections are added are:

  • Your Community Resource Tab to give all community members the ability to view the resource.

  • A course or page directly (without adding it to the Community Resource Tab).

    • If the Personal Collection is Hidden AND the course or page is Hidden, only the select groups of members viewing that course/page will be able to access the personal collection you added. The personal collection will not appear in the Community Resource Tab in this case.

Pro Tip ==> Embedding a personal collection into a course or page is recommended for content that needs to be Hidden and shared only with smaller groups.

If you have questions or need assistance, contact our Support Team at or use the chat icon on the bottom-right corner of any page.

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