A Page resource in your community can have different statuses, as you complete the process of designing and publishing your resource. Read on to learn more about how to customize your community members' access and views of resources in your community.

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Steps to publishing a page:

  • when viewing the page, click on the [Actions] menu in the top-right corner.

  • select the {Edit Content} option.

  • when viewing the edit-version of the page, click on the [Page settings] button.

  • in the setting window that appears, select the Publishing option that fits your needs (i.e., "Published" or "Hidden").

    Note: You can edit a page by clicking first on the page image and then on the [Page settings] button.


Pre-publication Setting: Draft status

Before a page is published, it will be in 'Draft' status. This status allows your community admins and designers to edit and review page content before it goes live.

Sharing your 'Draft' pages with editor and reviewers

  • Only your community's admins and designers can view a draft page. To share the link to a draft page, you can copy the website URL from your web browser's address bar and share the link with other admins & designers in your community.

  • From the main view of the page, your community admins and designers can click on the 'Actions' menu to switch to edit view for the page.

Who can see your 'Draft' pages?

  • Draft pages are not searchable on our site and are not indexed by search engines.

  • Only your community admins and designers will see the page listed in the Resources tab of your community --- regular members of your community will not see this resource available at all.

  • Your community admins and designers can view and edit the page.

Privacy Option: Hidden pages

Let's say you have created a page, which you would like to share with some of your community members, or with non-members outside of the platform. However, you only want to share it in some locations (e.g., social media, inside of a specific course or discussion) or for some of your audience to view --- you do not want all of your community members to see this page listed in the Resources tab of your community.

In this case, we recommend setting your page resource to 'Hidden'. This visibility setting allows anyone with the link to view your page content, but it will not appear for regular members, inside of the community.

Sharing your 'Hidden' pages with viewers

  • Copy the website URL to your page and share the hyperlink in an email, a social media campaign, a discussion post or a course.

Who can see your 'Hidden' pages?

  • Hidden pages are not searchable on our site and are not indexed by search engines.

  • Hidden pages are visible to anyone --- both members and non-members --- with whom you share the link.

  • Hidden pages will not appear in the Resources tab for your community members.

  • Hidden pages will appear for community admins and designers in your community.

Privacy Options: Published pages

This is the most open and accessible visibility level for pages. All of your community members will see this page appear in the Resources tab of your community. If your community setting is Public, then anyone who is browsing communities will also have the ability to see a 'Published' page in the Resources tab of your community.

Sharing your 'Published' pages with viewers

Who can see your 'Published' pages

  • Anyone in your community will see your 'Published' page displayed in the Resources tab.

  • If your community setting is 'Public', then anyone browsing public communities on Participate.com will see the page displayed in the Resources tab. (Click here to read more about community visibility settings.)

  • Any visitor whom you invite to view your community will see the page in the Resources tab.

Privacy Options: Archived pages

Once your page resource is no longer required or relevant for your community, you may decide that you would like to retire this content, but keep it available for your community admins to access, in case they need to reference it in the future. To do this, you should select the 'Archive' option in your Page resources Settings.

Sharing your 'Archived' pages with viewers

  • You will no longer be able to share a link to a resource with your community members and visitors, once the page is archived.

Who can see your 'Archived' pages

  • Only your fellow community admins will have the ability to view an archived page.

  • To locate any archived page, your community admins may select 'Archived' from Visibility menu on your community's Resources tab. Only community admins have this option to view 'Archived' resources.

  • An archived page can be restored at any time (to 'Draft' status) by simply clicking on the context menu (3 dots) in the top-right corner of any resource card, and choosing the 'Restore' option. The page resource will be set to Draft status.


How to Share a Hidden or Published Page via the link

To share a link with your community members and visitors (anywhere, such as in an announcement, course, page, discussion, email, etc.), you must always share the Published version of a page.

1. If you're editing a page, then you should look for this [View Page] button, on the right-hand side of the page. Click the [View Page] button to view the Published version of the page.

2. Once you are viewing the Published version of the page, then look for the 'Actions' menu in the top-right corner of the page. Click on the 'Actions' menu to see your options.

3. Select the option to 'Copy Link'. This will save a copy of the link to the Published version of the page to your computer's temporary memory. You should immediately paste that link into the communication that you're creating.


If you have questions or need assistance, contact our Support Team at support@participate.com or use the chat icon on the bottom-right corner of any page.


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