On Participate.com, a community can contain multiple groups. Each group has its own membership and its own dashboard of announcements, discussions, courses and resources. This article will show how to add content items to a group dashboard.


Adding and removing items from groups

Courses, bundles, pages, collections or other resources must first be created at the community level before adding to a group.

  1. Locate the item you would like to distribute

  2. Click on the three dots in the upper right-hand corner of the item

  3. Click [Groups].

  4. Select the group(s) where you would like the content to appear.

Removing items from a group

Courses, bundles, pages, collections or other resources can be removed from groups on the community level.

  1. Locate the item you would like to remove

  2. Click on the three dots in the upper right-hand corner of the item

  3. Click [Groups].

  4. Deselect the group(s) where you no longer want the content to appear.


Privacy settings and Distribution

There are a couple of rules that apply to all distributed community content:

  • Any item in a group– a course, bundle, page, collection or other resource– is visible to all members of that group. There are no additional visibility settings on the group level.

  • When you distribute an item to a group, the privacy setting of that item on the community level does not change. For example– a hidden course on the community level that is distributed to a group is still hidden on the community courses tab, but is visible to all group members on the group courses tab.

Courses:

  • You must publish your course before you can distribute it to a group.

  • A course must be set to published or hidden to be distributed to a group.

  • Once a course is distributed to a group, it will be visible to all of the group's members.

Course bundles:

  • All courses within a bundle must be published (set to published or hidden) first before they can be added to a bundle or distributed to a group.

  • A course bundle may be set to draft or published when it is distributed to a group.

  • To achieve a course bundle visible only within a group - set the course bundle to mode: draft. It will not be visible on the community courses tab but it will be visible on the group courses tab.

Pages

  • A page set to draft, hidden or published status can be distributed to a group.

  • Once distributed to a group, it will be visible to all members of that group.

Other resources (files, collections, websites, videos, etc.)

  • Collections with any visibility setting can be distributed to a group and will also remain visible to all community members.

  • All other resource types (files, links) do not have their own visibility setting and will therefore be visible to all community members and groups to which they are distributed.


View content within a Group Dashboard

As a community admin, you can navigate to any Group Management page to view the Group Dashboard from a member's perspective.

Go to the Manage Community dashboard, and select the option to [Manage Groups]. Locate the group you would like to view, to see the Group Admin Dashboard. Click on the [Leave Admin View] button near the top-right corner of the Dashboard.

You are now viewing the Group Dashboard the way your members will view it. You can see the content that you have added to the Group displayed here.


What's next?

Find out more about how to:


*If you have questions or need assistance, contact our Support Team at support@participate.com or use the chat icon on the bottom-right corner of any page on www.participate.com.


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