Inventory balances show how many units of an item are owned, available, on memo, on order, or otherwise accounted for in Pavilion.
Use this article to understand what each balance means. To add, edit, or remove inventory quantities, use the related inventory adjustment articles listed at the end.
ℹ️For for more details see Inventory Adjustments.
View inventory balances
Inventory balances appear on the Activity tab of an inventory item record.
The balance summary may include:
On Hand
Available
Owned
Memo In
Memo Out
On Order
Filter balances by store
For multi-quantity items, inventory may be distributed across multiple stores.
To view the total balance across all stores, leave the Choose store field blank.
To view balances for one store, select a store from the Choose store dropdown.
Pavilion will update the balance information to show quantities for that selected store.
Inventory balance types
Balance type | Description |
Owned | Number of items that are owned by the business. This amount is counted towards your property tax reports.
For property tax purposes, this number counts all items your business owns. This includes items temporarily memoed out to other vendors and those reserved for unfinished orders, as your business still retains ownership of these assets. |
Memo In | The number of items received on memo from a vendor represents your memo liability. This figure is essential for tracking the items in your possession that you don't yet own outright. Even after you sell memoed items, they continue to count towards your memo liability until you officially purchase them from the original vendor. See Working with items On Memo |
On Hand | The total number of items currently in your possession. This includes both items you own outright and those received on memo, as long as they haven't been sold or otherwise consumed. |
Available | The number of items immediately ready for sale or use. This takes your total 'In Stock' amount and subtracts any items reserved for unfinished orders, as those are temporarily unavailable. |
Memo Out | The number of items you have temporarily loaned out to another vendor under a memo agreement. These items remain your property until either returned or officially purchased by the other vendor. |