When a payment is sent through Payables, you'll see status updates as the check moves from PayHOA to your vendor. The final status update will occur once the check is cashed or deposited.
Payment Sent: Your payment has been queued and is being processed by PayHOA's Bill Pay system.
Check Mailed / Check Printed: A physical check has been generated. For mailed checks, this means the check is in the USPS mail stream. For printed checks, it means the PDF was made available for you to print and deliver yourself.
Payment Processed: The vendor has redeemed the payment (the check has been cashed or deposited). At this point the payment is complete and reconciled in your ledger.
Expected timing. Once a check is mailed, allow standard USPS delivery time (typically 5–7 business days, longer for some regions) plus the time the vendor needs to deposit it. Printed checks bypass mailing time but require you to deliver them yourself.
Note: Printed checks now create a transaction automatically and post directly to your ledger when the payment is created. You no longer need to record the transaction manually.