When a payment or portion of a payment is applied to a unit and exceeds the amount of invoices due, that overage is applied automatically to a Prepayments income category. This will also cause the Unit Balance to show a negative Credit Balance. The Prepayments income category is not a permanent location for those funds, but simply a place holder.
When a unit with a Credit Balance is invoiced, PayHOA will automatically apply that Credit Balance to the invoice. When this happens, the amount of the credit balance used to pay the invoice will move from the Prepayments revenue category to the revenue category assigned to the invoice that is being paid by the credit. This will happen even if the Credit Balance is not enough to pay the full amount of the invoice, at which point the remaining balance of the invoice would remain due and the entire Account Credit would be moved from Prepayments to the corresponding Invoice Revenue category.
This method ensures that income for cash accounting is recognized when paid.