Accessing Bank Reconciliation
Navigate to the Bank Reconciliation page using either path:
Transactions → Actions → Bank Reconciliation, or
Reports → Bank Reconciliation
This screen displays all previous reconciliations across your bank accounts. You can filter by bank account or year, use the search bar to find a specific reconciliation, or show reconciliations for old bank accounts. You can also configure the columns to display the data most relevant to you.
From the Actions button, you can view or delete any existing reconciliation.
Starting a New Reconciliation
Click New Reconciliation and select the account you want to reconcile.
Upload a PDF bank statement so the AI agent can review the details and match your transactions. If you don't have a PDF statement or prefer to complete the reconciliation without AI assistance, select Enter details manually.
Click Start Reconciliation. The AI agent will analyze your statement, input the details, and match transactions.
Note: If you use PayHOA's enhanced integration with Alliance Association Bank, there's no need to upload a statement—PayHOA automatically pulls your statements. Simply select the time period you want to reconcile.
Reviewing Matched Transactions
Once the AI agent finishes processing, you'll see the reconciliation screen displaying your uploaded statement, cleared balance, how many transactions the AI matched, and how many need your review.
Transactions matched by the AI automatically appear as reviewed. Remaining transactions require your attention—compare them against your bank statement and determine whether they should be included in this reconciliation period or left unmatched for future periods.
To include a transaction: Select it to add it to the reconciliation.
To exclude a transaction: Leave it unmatched so it can be reconciled in a future period.
Use the All Account Transactions toggle to view unreconciled transactions from previous periods that may have cleared during the current period. You can also add or delete transactions from this screen if needed.
Completing the Reconciliation
Once your cleared balance matches and all transactions are reviewed, complete the reconciliation to generate your report.
The reconciliation report includes the bank statement and time period reconciled, the number of transactions reconciled, and your ending bank balance. If your statement ending balance and register balance don't match, the report shows which unreconciled transactions are causing the difference.
From the report, you can download it as a PDF or export it as a CSV.