Bank reconciliation is one of the most important tasks in community management. It's how you ensure your books match reality, catch discrepancies early, and keep your association's finances on track.
But let's be honest: it's also tedious. Manually entering statement details, matching transactions line by line, double-checking dates and amounts—it adds up, especially when you're a volunteer board member with limited time.
That's why we built AI Bank Reconciliation. It takes the reconciliation workflow you already know and eliminates the manual work, so you can finish faster.
Why We Built This
PayHOA's bank reconciliation feature has always been one of our most-used tools. Associations rely on it monthly to keep their financials accurate and audit-ready.
We built AI Bank Reconciliation to:
Remove the tedious data entry that slows you down
Automatically match transactions so you're not checking off items one by one
Surface only what needs your attention, so you can focus where it matters
Keep the same trusted workflow—just faster
This isn't a new process to learn. It's the same bank reconciliation you've been doing, with an AI agent handling the busywork.
How AI Bank Reconciliation Works
Getting started is simple. Navigate to Transactions → Actions → Bank Reconciliation or Reports → Bank Reconciliation, then click to start a new reconciliation.
Upload Your Statement: Upload a PDF of your bank statement, and the AI agent takes it from there—reading the document, entering your statement details, and matching transactions automatically.
Prefer to do things the traditional way? You can always enter details manually instead.
Automatic Statement Pulling for Alliance Association Bank If your community uses PayHOA's enhanced integration with Alliance Association Bank, there's no upload required. PayHOA automatically pulls your statements—just select the time period you want to reconcile and start.
Review What Matters: Once the AI finishes processing, you'll see exactly what's been matched and what needs your review. Transactions the AI confidently matched are already marked as reviewed. The rest are flagged for your verification against your statement.
From there, include or exclude transactions as needed, toggle on "All Account Transactions" to catch items from previous periods, and complete your reconciliation.
Detailed Reporting: Your reconciliation report shows everything: the statement period, number of transactions reconciled, ending balances, and any discrepancies. Download it as a PDF or export it as a CSV for your records.
Who This Is For
AI Bank Reconciliation is ideal for:
Board treasurers who want to spend less time on monthly reconciliations
Self-managed associations looking for professional-grade accuracy without the manual effort
Anyone who's ever dreaded opening a bank statement at month-end
If you're already reconciling in PayHOA, you'll feel right at home—just with a lot less clicking.
Help Videos
To help you get started, we've prepared a walkthrough video that covers the full AI Bank Reconciliation process from upload to a completed report.
Less Time Reconciling, More Time Managing
Bank reconciliation will always be essential. But it doesn't have to be a chore.
With AI Bank Reconciliation, your financials stay accurate, your reports stay audit-ready, and you get that time back.
This is one more way PayHOA is making community management powerfully simple.