Bank reconciliation helps ensure your internal PayHOA balances match your actual bank account. We recommend reconciling monthly to keep your financials accurate.

Have your bank statement ready—you'll reference it throughout the reconciliation process.

The reconciliation screen displays all transactions within your selected date range as a checklist. Compare each transaction to your bank statement and check off items as they match.

As you select transactions, the balances at the top of the screen update in real time. Your goal is to reach a difference of $0—this confirms your records match the bank statement.

Once the difference reaches $0, the Finish Reconciliation button becomes active.

Sometimes transactions in the system won't appear on your bank statement. This is common with checks or bill pay items that haven't cleared yet. However, you should investigate any unreconciled transaction to confirm it doesn't need to be deleted or adjusted. This keeps your internal bank balance accurate.

If a transaction was entered in a previous period but appears on your current bank statement (for example, an April bill pay item that cleared in May), toggle on All Transactions to view past transactions that haven't been reconciled yet.

Once your difference is $0, click Finish Reconciliation and confirm. You can then return to your transaction ledger or view the reconciliation report.

The reconciliation report mirrors your bank statement and provides a record of the completed reconciliation. If any checks or deposits remain unreconciled for the selected period, they appear on the report for reference.

These reports are useful for maintaining transparency with your HOA—you can share them with board members, homeowners, or auditors as needed.