Note: This article assumes that the association has already been added as a liability in the PayHOA.com system. If you have not added the association credit card as a liability, you would want to do that first before following the steps in this article. Please see article titled "How to Add an Association Credit Card as a Liability" to start.

Adding an expense to the association Credit Card

Step 1: Click on the transactions tab.

Step 2: Click the Blue actions button on the right.

Step 3: Add Journal Entry.

Step 4: A pop-up will open. Fill in the date and the description. The date will be the date of the expense on the credit card. For Description, that can either match what the credit card charge states or be a clear line of what the charge is for. Something as simple as Water Payment is fine. Fill in the memo if you prefer.

Step 5: Select the expense category as the debit. This will be the expense category that should be impacted with this charge. For example, the water payment, the expense category impacted would be Water. A debit to an expense category increases it. Type in the amount of the charge.

Step 6: Select the credit card liability as the credit. A credit to a liability will increase it. Type in the amount of the credit card charge.

Step 7: Click Save. Your journal is now recorded.

Keep in mind, reports only update once every twenty-four hours automatically. If you wish to see your journal impact your books immediately you'll want to go ahead and manually push to update those reports. You can do this by hopping to the report tab > balance sheet > update now. Within a few moments, the reports will update and you can pull them to see your journals impact.

Adding a payment made to the association credit card

Step 1: Click on the transactions tab.

Step 2: Click on the Blue actions button.

Step 3: Add Journal Entry

Step 4: Fill in the date and description. The date will be the date of the payment made to the credit card as it shows on the credit card statement. The description can be anything you prefer, but something similar to Bank Payment. Add a memo if you prefer.

Step 5: Choose the credit card liability as the debit and type in the amount of the payment. A debit to a liability decreases it.

Step 6: Choose the bank account/asset account that was used to pay the credit card as the credit. Type in the amount of the payment. A credit to an asset decreases it.

Step 7: Save.

Step 8: If your bank account that you made the payment from isn't linked with Plaid, then you are done! If your bank account is linked to the system, then you will need to complete this step. After you made the payment to the credit card, about 2-3 business days after that expense posted to your bank account, it should have flown into your transactions tab. You'll want to go find that transaction and delete it. The journal will take care of that payment so the transaction would be duplicating it for the bank account.