Step 1: Click on the Other Tools Tab.

Step 2: Click on the Form 1099s Box. After this selection, you will see information about the 1099 E-filing process and helpful information. Make sure to read this over.

Step 3: Click the blue, "Start New 1099," button in the top right.

Step 4: Information to assist in determining which type of 1099 your association should use for the recipient/vendor you are submitting for will pop-up. Most commonly, you will likely be using the 1099-NEC form, but be sure to read over the information to be sure it fits your recipient. Once you have decided on your 1099 form, click Begin 1099-XXX corresponding to that form type.

Step 5: Your 1099 fillable form will appear. Your association information will be pre-filled at the top based on your organization profile information. Make sure to look this information over, fill in any needed fields, and correct any items that should be changed.

Step 6: Next, you'll select the vendor you are creating the 1099 for or enter the information manually. If you select the vendor, then their information from their vendor profile will pre-populate. Make sure to fill in the remaining information and check over any pre-filled data. Make adjustments as necessary.

Step 7: If you selected a vendor in Step 6, instead of manually entering the details, and you have connected transactions to the vendor or paid them through PayHOA's bill paying options, then those transactions and total amount paid according to those will pre-populate in and fill in your Non-Employee Compensation box. Review the transactions and amount. If incorrect, adjust or if vendor was manually added in, type in the total paid to that vendor for the year.

Step 8: Answer question 2, "Payer Made Direct Sales Totaling $5,000 or more of consumer products to recipient for resale?" Check mark box if yes. Leave unchecked in no.

Step 9: Fill in answer to question 4 if any federal income tax was withheld from the vendor. If not, type in 0.

Step 10. Enter your state in box 6. Box 7, State Income, will be pre-populated with PayHOA data, but can be changed if needed. If you did not withhold any taxes for this vendor than you can leave box 5, State Tax Withheld, blank. Likewise, if you do not have a Payer's State No. issued by your state then you can leave this blank as well. A 1099 form will be sent to your state, where required.

Step 11: Save Form once ready!

Step 12: A pop-up will appear with the 1099 filled in for review. Review for accuracy and check mark the certification box. Click the blue confirm and Transmit to the IRS button.

Further notes: What is form 1099-Misc and when should it be used?

Form 1099-MISC is a 1099 that specifically deals with miscellaneous information in a tax year. Payments, such as rents, royalties, cash payments for fish, payments for healthcare expenses, crop insurance proceeds, and other miscellaneous payments totaling $600 or more are reported on this return. Your association is less likely to use this type of form.

What is form 1099-NEC and when should it be used?

Form 1099-NEC, too, is a 1099 federal return that exclusively deals with non-employee compensations paid in a tax year. Payments made to independent contractors totaling $600 or more must be reported in this return. Independent contractors can be vendors, freelancers, self-employed individuals, and small business owners. This is the 1099 form type that your association would be most likely to use and send out to your vendors. File Form 1099-NEC for each independent contractor or payee to whom you’ve paid at least $600 or more as non-employee compensations.