You have to add your employees before you’re able to create a pay run.

To do this, you have two options.

You can add an employee from the Run payroll screen OR you can select people on the left-hand side.

On the People screen, there will be a button that says + New Employee. Click on it.

The following screen will appear.

Fill out all of the details it asks for.

You can indicate whether your employee is a Payroll and roster employee or a Roster only, not payroll employee.

  • Employees who are on "Payroll and roster" require an active seat on a paid standard subscription

  • Employees who are "Roster only, not payroll" do not require an active seat on subscriptions.

Once you have filled out these details you have two options; you can either invite the employee to fill out the rest of their details themselves or you can add them manually.

Click the corresponding button.

If you choose to send the invitation, you will need to fill out their employment details before your invitation gets sent away.

These details include

  • Employment type: full-time, part-time or casual

  • Status of residence: Australian Resident, Foreign resident, Working Holiday

  • Income Type: Salary and Wages, Closely Held Payees, Seasonal Worker Programme

  • Home Country (For working holiday residency)

  • Weekly work hours

  • Leave loading (for part-time and full-time workers),

  • Casual loading (for casuals),

  • The pay rate.

If you employ casuals, you will need to enter weekly work hours still but don’t worry because you’re able to edit these in each of the pay runs.

When you’re happy with it all, click 'Send Invitation'.

If you choose to add the details manually, it will first ask you for their personal details.

Enter their address and a contact number (address is compulsory, contact number is not but it is recommended). Click Next when done.

Next, you’ll be taken to the Payment and Super section.

Select the payment method from Cash or Bank.

If you select Bank, you will need to enter the employee’s bank details.

If this is something that you and your employees are not comfortable with, switch to the cash option.

The payment method is not reported to the ATO.

However, if you want to use Payroller to create an ABA file, you will need these details.

There is also a section to add the employee’s super fund.

Here, you can choose to send the superannuation form for your employee to complete by clicking on the tickbox OR add in the employee's details manually.

If you choose to enter your employee's super details manually you will need to select the type of super fund (regulated or self-managed), the contribution rate, and search for the super company.

If the super company isn’t appearing, you can skip this section. Notify us of the super fund at so we can get it added!

Click next when you’re satisfied with it all.

The next section is for the employee’s tax details.

Fill out the details as necessary.

These details include the date of birth, residency status, tax file number, tax-free threshold claim, Study and Training Loan, and if the employee is a Horticulturalist or Shearer. If you select the status of residency, ‘Working Holiday’ then you will need to indicate a home country instead of an income type.

It’s important that all of these are correct as they will affect how much tax the system calculates. If no TFN is added, then the system will calculate tax as though the employee does not have a TFN.

Click Next when you’ve entered everything correctly.

The next form to fill out is the Employment Details.

These details include the employment type (full-time, part-time, or casual), weekly work hours, leave loading (for part-time and full-time workers), casual loading (for casuals), and the pay rate.

If you employ casuals, you will need to enter weekly work hours still but don’t worry because you’re able to edit these in each of the pay runs.

When you’re satisfied with it all, click Add Employee.

Your first employee has now been entered into the system.

Follow this same process to add any remaining employees.

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