If your employer uses timesheets in PaySauce, you'll need to record your hours worked and submit them for approval. Once submitted, your employer will review and approve your timesheets, which are then included in your pay.
How your hours are recorded
Depending on how your employer has configured your account, you'll record your hours in one of two ways:
Quantity of hours – you enter the total number of hours worked as a number (e.g. 8.5 for eight and a half hours)
Start and end times – you enter the exact time your shift started and finished
Your employer chooses this setting for each employee, so check with them if you're unsure which applies to you.
If your employer uses a time clock
Some employers use the PaySauce Time Clock feature - a device set up in a fixed location (such as an office or break room) - to record when employees start and end their shifts. If your employer has enabled the Time Clock for your account, you won't be able to submit timesheets through the PaySauce app. You'll need to use the time clock device instead.
Note: Contact your employer if
You're unsure whether this applies to you.
You forgot to clock in or out of your shift
Submitting a timesheet
To submit a new timesheet:
Select Timesheets from the navigation menu
In the Timesheet - record work done section, enter the following:
Date: Enter or select the date you worked
Hours worked – enter your hours as a total quantity or as start and end times, depending on your employer's settings (see above)
Breaks (if applicable) – see the section below
Detail (if applicable) – if a special detail applies (such as working on a public holiday or taking time off in lieu), select the relevant option from the Detail dropdown, then select + Add Item to attach it. If you don't select + Add Item, the detail won't be saved.
Select Save
Your timesheet is now submitted with a status of Pending and will appear in your timesheet list.
Recording breaks
Your employer may require you to record breaks as part of your timesheet - for example, if your award requires meal or rest breaks to be tracked.
To add a break:
Select Add break + on the timesheet
Select the break type: Rest or Meal
If the break was paid, tick the Paid checkbox. Leave it unticked for an unpaid break.
Enter the break duration:
If you record start and end times: enter the time the break started and ended
If you record a quantity of hours: enter the duration as a decimal in the Duration field. For example: 30 minutes = 0.5, 15 minutes = 0.25, 45 minutes = 0.75, 10 minutes = 0.166
To record multiple breaks, select Add break + again and repeat.
Note: Unpaid breaks reduce the total hours you'll be paid for. Paid breaks have no impact on your pay.
Viewing your timesheets
Quick view
All submitted timesheets appear on the main Timesheets page. Each entry shows:
Date: The date you worked
Hours: Total hours recorded
Detail: Any additional information attached (e.g., Public holiday)
Status: The approval status of the timesheet
Note: Use the pagination arrows or numbers at the bottom of the list to view older timesheets. You can also change how many timesheets appear per page using the number dropdown.
Detailed view
Select any timesheet to view its full details. If the timesheet status is Pending, you can make changes or delete it.
⚠️ Timesheets with a status other than "Pending" cannot be edited.
Making changes to a timesheet
To make changes:
Select the timesheet from your list
Update the date, hours, or details as needed
Select Save
To delete a timesheet, select the timesheet and then select Delete.
⚠️ Changes are only saved when you select Save. If you navigate away without saving, your changes will be lost.
Understanding timesheet statuses
Your timesheets will show one of the following statuses:
Pending: Submitted and waiting for your employer's approval. You can still make changes.
Approved: Your employer has approved the timesheet. No changes can be made.
Declined: Your employer has declined the timesheet. No changes can be made. Contact your employer if you have questions.
Completed: The timesheet has been processed in a pay run. No changes can be made.
Common Questions
I entered the wrong hours but the timesheet is already approved
I entered the wrong hours but the timesheet is already approved
Once a timesheet is approved, you can't make changes. Contact your employer to discuss the error. They may be able to make an adjustment now, or in the next pay run.
I added a detail but it didn't save
I added a detail but it didn't save
Make sure you select + Add Item after choosing an option from the Detail dropdown. If you don't select this button, the detail won't be attached to your timesheet.
My timesheet was declined
My timesheet was declined
If your employer declines a timesheet, you'll need to contact them to understand why and discuss next steps. You won't be able to edit or resubmit a declined timesheet.
I normally submit timesheets through the app, but now I can't
I normally submit timesheets through the app, but now I can't
Your employer may have enabled the time clock for your account, which means you'll need to use the centralised time clock device to record your hours instead of the app. Check with your employer.