PEAK Payroll is the new feature from PEAK. It is an online payroll system that will help entrepreneurs and accountants to work together efficiently and reduce the time-consuming when working. It can pay salaries, and wages, create salary slips for employees, create payment files through banks' online system, and also issue reports shown payroll expenses separated by departments and positions and automatically record accounting entries.
Who is it suitable for?
Business that wants to record the accounting entries of payroll by each position, department, or different account codes for each employee. The information can be used for management purposes or tracking the cost of each department. For example, the salary of customer service staff will be recorded as service cost and, etc.
Business that needs to record employee salary as assets. For example, software development business or R&D department of the company will record the programmer salary as software (WIP-Working process) and, etc.
Business that wants to reduce the process of making payroll faster and more accurate, as well as issuing salary slips to employees immediately.
Summary of usage steps
1. Add the user right on PEAK
2. Access the Payroll system on the top right menu.
3. Start setting general information on PEAK.
4. Select/add the department and position.
5. Add employees by creating or importing.
6. Select/add addition and deduction items used in the company's payroll
7. Create a payroll payment and it will be automatically recorded in PEAK.
How to use
To start from the PEAK Account, only the Master Admin or Entity Creator can access the payroll system. If you want other users can also access it, please go to User Settings menu > User Setting and choose This gives permission to access PEAK PAYROLL system.
After that, you can access the system by going to the combined icons on the upper right corner and select Payroll.
PEAK Payroll will bring you to the main page and you will see a default navigation summary.
Let's begin with Setting for Organization Settings, Logo, and Stamp section. The system will display the information as the previous set up in PEAK.
In the social security section, the business must enter social security details. If you select "not registered", PEAK will not calculate social security when creating payroll payment transaction.
The information of payroll payment determines which bank the entity will pay the salary with and the date of payment that will be affected the accounting entries and issuance of payroll files for bank payment.
Accounting entry setting will define the contacts to record expenses on PEAK. We recommend creating a new contact in PEAK specifically for the payment of payroll and social security.
Next, adding a department in the organization PEAK already set up the default departments. If you do not use them, you can adjust by closing on the on-off button, and also can add the new department.
*If you want to separate the accounting entries of payroll by department, please go to adjust the accounting records of payroll (if it has not set up yet, the accounting entries will be recorded 530101-salary wages)
For adding positions, you can add a position for each department by starting from entering the department that you want to add positions into.
Initially, there will be 2 positions for each department. you can disable or delete the position then click Add Position as shown in the picture.
*If you want to separate the accounting entries of payroll by department, please go to adjust the accounting records of payroll (if it has not set up yet, the accounting entries will be recorded according to the department)
To add an employee, please click Add New Employee button. There will be a list to fill in the detail. The items that have to be filled in is Name-Surname, ID card number, department, position, and the recipient channel of salary.
*If you want to record the accounting entries of payroll specifically for each employee, please go to adjust the accounting records of payroll (if it has not set up yet, the accounting entries will be recorded according to the position)
For adding multiple employees, you can add them by loading PEAK excel template and fill in the employee information and import it into PEAK. The maximum transaction uploaded per time is not over 200 people.
For steps of adding salary addition and deduction, please select Revenue/Deduct. PEAK will have a default item. If you do not use them, you can adjust by closing the usage, and adding the new item.
Once we have set up, added employees, and created a list of salary addition and deductions. The next step is to create a payroll transaction, please go to the payroll menu and choose payroll payment.
Fill in the details of the date and choose the employee who wants to enter salary information, surcharge/deduction items, and other information as shown in the picture.
Once all information has been filled in, please select Approve Salary or Approve Salary and Record Accrued Salary. For the record of accrued salary, PEAK will automatically record the expense in the entity according to the contact set up.
After creating the document, the details page will display the buttons for payroll and social security payments as follows.
1. Paid Salary: if there is no accrued salary, PEAK will automatically record expenses and pay in PEAK. But, if there is accrued salary, PEAK will record the accounting entries of payroll payment for the document of accrued salary set up.
2. Paid SSO: it will automatically record the accounting entries of social security payments in PEAK according to the contact set up.
-End of PEAK Payroll-