A recurring system is a system that generates pre-scheduled documents, allowing accountants or business owners to prepare and organize recurring documents in advance. For example, an accounting office may have recurring monthly account service fees for leased business spaces with a fixed rental agreement. A contracting business may receive payments in installments. The generated items are recorded in the accounts and automatically sent by email.
Documents that support monthly recurring creation include invoices, receipts, and expense records.)
The steps to create a monthly recurring payment receipt are as follows :
Step 1 : Select the Revenue menu > Receipt/Record Revenue > See All.
Then, select the '+Create Recurring Receipt'.
Step 2 : Fill in the details of the document you want to create, similar to creating a regular document, with the following differences :
Recurring Number : The number of this recurring transaction (not the document number you want to create).
Refer to : To display in each generated monthly document.
Customer : To select a customer contact to issue monthly receipts
Step 3 : Configure the recurring document creation settings to specify how the system should create the documents, with the following details :
Recurring Period : Setting up the document creation period as needed.
From date : The first day for the system to create documents that can be set to tomorrow onwards.
Until : Specifying the number of times or the date on which the system should create the final document.
Created as : The required document status, such as 'Approved'."
Step 4 : Once you have entered the document details and completed the recurring creation settings, click on "Select" to save the information."
Step 5 : The monthly document entries created will be displayed in the Recurring tab. You can check the status of the document creation, which will be categorized into 4 statuses :
Active : The system is currently creating the monthly documents.
Inactive : The creation process has been closed. Once the creation cycle is reached, no further documents will be created as per the set configuration.
End of Generation : The scheduled date or occurrence limit for document creation has been reached. .
Unsuccessful : There have been modifications or deletions in the document data that causes the document creation to be unsuccessful.
Step 6 : In case the documents are no longer needed to be generated, access the specific monthly creation transaction and select 'Inactive' to deactivate the transaction.
-End of Creating a Monthly Recurring Payment Receipt-