The recurring system is a system that generates pre-scheduled documents, allowing accountants or business owners who need to issue recurring documents every month to prepare them in advance. For example, an accounting office that provides regular accounting services, a business that rents a space with a monthly rental contract, or a contracting business that recognizes revenue into installments. The generated transactions will be recorded in the accounts and automatically sent by email.
The documents that support the creation of monthly expenses include invoices, receipts, and expense records.
The steps to be recurring monthly expenses record are as follows :
Step 1 : Select the Expense menu > Expenses Record > See All.
Then, select '+ Create Recurring Expenses'.
Step 2 : Enter the details for the document you want to create, similar to creating a regular document, with the following differences :
Recurring No : The number of this Recurring creation (not the document number you want to generate).
Refer to : To be displayed in each generated monthly document
Seller : To select the vendors for recording monthly expenses.
Step 3 : To configure the recurring document generation with the following details :
Period : To select the desired generation cycle you want the system to assist in generating documents.
From Date : To determine the date you want the system begins generating the documents, which can start inputting from tomorrow onwards.
Until : To specify either the number of times or the end date for the system to stop generating the documents.
Contact as : To select the desired status for the generated documents, such as 'Approve'."
Step 4 : Once you have entered the document details and completed the recurring generation settings, click on 'Select'.
Step 5 : The list of monthly generated document will be displayed in the Recurring tab that you can check the status of the transaction that is divided into four states :
1.Active : The transaction is still functioning
2.Inactive : The transaction has been deactivated. Once the scheduled generation period is reached, no documents will be generated as specified.
3.End of Process : The scheduled date or occurrence limit for document generation has been reached.
4.Unsuccessful : There have been modifications or deletions in the document data that causes the document generation to be unsuccessful.
Step 6 : In case you no longer want to generate documents for a specific recurring item, navigate to the list of monthly document generation and select 'Inactive' to stop the generation process."
-End of Recurring Monthly Expense Records -