An Import of receipt documents from invoices is used for recording payment receipts and generating payment receipts from multiple invoices in the PEAK program simultaneously, or importing them through an Excel file.
The import of Receipts from Invoice documents can be done in 2 methods:
Method 1: Import Receipts from Invoices using the 'Create Many Document' feature within the PEAK program.
Method 2: Import Receipts from Invoices using an Excel file.
Method 1: Import Receipts from Invoices using the 'Create Many Document' feature within the PEAK program can be done following these steps:
Step 1.1: Select the Revenue menu >> Import Document.
Step 1.2: Click on 'Create Many Document'.
Step 1.3: Select 'Receipt from Invoice'. Once selected, click on 'Create Import Data'.
Step 1.4: Specify various details:
Doc. No.: The sequence number of the receipt will indicate the number of documents you want to create
Ref. Inv.: Select the invoice that is stated as waiting for payment and you would like to make a payment.
Customer: The system will reference from the Invoice automatically.
Amount to pay: The system will reference from the Invoice automatically.
Doc. Date: It shows the date when the document is created. By default, it is set to the current date, but you can change it if needed.
Document No: This is the document number of the Receipt. If left blank, the system will assign a document number automatically. However, if you want to specify your document number, you can enter it manually.
Tax Invoice: The system will reference from the Invoice. If the document ref. is 'Invoice', you can choose whether to 'Issue Tax Invoice' or 'Not Issue Tax Invoice'. But if the document ref. is 'Invoice/Tax Invoice', you can't choose anything.
In case that the document ref. is 'Invoice':
If selected 'Issue Tax Invoice', the document will be a Receipt/Tax Invoice.
If selected 'Not Issue Tax Invoice', the document will be a Receipt.
Payment Receive at: Specify the received payment method.
Payment Amount: The actual amount received, including VAT and withholding tax.
Total WHT Amount: The system will calculate automatically.
Remark: Specify additional notes in the document.
You can scroll to enter the details.
Note: Required information to be filled in:
B: Ref. Inv.
F: Payment Receive at
If you want to add another receipt from the Invoice, you can click the button '+ Add document'.
In case of adding more documents or sub-items than needed, you can delete that row by clicking (X) as shown in the example below.
When you have already entered all the required information, click 'Create all documents'.
Once all documents have been created, the bell icon in the top right corner will notify you about the import of Receipts from Invoice documents.
You can view the import details by clicking on the bell icon >> 'Download'
After you click 'View data', you can view the document details by clicking on the document number.
For the example of the Receipt from Invoice document. The document is referenced from the Invoice.
Method 2: Import Receipts from Invoices using an Excel File
Step 2.1: Click the 'Import Document' button. >> Select 'Format PEAK'.
Step 2.2: Select the items to import as 'Receipt from Invoice' and click the 'Download this form (.xlsx)' button.
Example Excel form:
It is recommended to read the additional details in the 'Description' section before filling in the data.
Step 2.3: When you have completed entering the data, save it on your device.
Step 2.4: To upload the saved file, drag and drop it into the system or click 'Search' to search for the file. Once you have selected the file successfully, click the 'Import' button to import it into the system.
