Simplify your entire approval process with Pemo's customized Approval Policies. Gain complete control and visibility at every step, streamline operations, ensure compliance, and make informed decisions quickly by easily setting an approval workflow.
You can set up approval policies for 4 actions: card expenses, creating new cards and adjusting spending limits, out-of-pocket expenses, and invoice management.
You can set up multiple approval levels and select the relevant approvers at each step. You've the flexibility to choose specific users within your organization or select specific user roles (e.g Admin, Accountant)
Check out some of the key benefits below :
Direct Requests Appropriately
Route expense approval requests to the right people based on the spending amount.
Stay Informed with Smart Notifications
Keep everyone in the loop with real-time, smart notifications.
Approve on the Go
Quickly review and approve requests to keep your team moving forward.
Timely Approvals by the Right People
Ensure that your company expenses are approved by the right people at the right time, maintaining efficiency and control.
When you join Pemo, we apply a default policy to all four of our Approval Policies.
Types of Approval Policies
Pemo offers four types of approval policies to streamline your financial management:
Card Expenses
Monitor and approve expenses efficiently to align with your overall budget and organizational goals.
New Cards & Spending Limits
Set rules when it comes to issuing new cards and setting spend limits keeping you in control.
Out-of-Pocket Expenses:
Approval policies for managing reimbursements. Any member can request reimbursements while ensuring compliance with your policies.
Invoices
Streamline your invoice approvals effortlessly! Empower your team to request invoice payouts while staying compliant with your policies.
Pemo Power Tip: Each policy type comes with a default setting that you can easily customize to fit your specific needs. By selecting the approval policy you want to set up, you can access our detailed step-by-step guides to help you create and manage these policies effectively.
Guides to setting up Approval Policies
We've created 4 easy to follow guides to bring you through each step you need to do to set up the type of Approval Policy that you want to set up
Card Expenses Approval Policy: Step By Step Guide
Card Expenses Approval Policy: Step By Step Guide
Approval policies for Card Expenses can be set at a merchant category level or a team level. We’ve outlined the steps below for each of the two different Approval Policies you can set up
Steps to Create a Merchant Category Approval Policy
1) Manage Rules:
In settings, click “Manage Rules” on the Approval Policy tile.
2) Create New:
Head to the "Card expenses" tab and click on "Create new" to begin setting up your Approval Policy.
3) Name Your Approval Policy:
Give your approval policy a clear and descriptive name.
4) Select Merchant Category:
Choose the merchant category option to refine your policy from dropdown menu titled "When"
5) Pick the Required Categories:
Select the categories that best fit your approval needs.
6) Modify Limits in the First Rule:
Spend levels are set by specific brackets, with each rule starting at a defined spend limit. The first rule always begins at 0 AED. If there are multiple rules, the starting point of each subsequent rule will be the ending spend level of the previous one. The final rule in your approval policy will always have an open-ended limit, continuing to infinity. Adjust the spending limits as needed to suit your requirements.
7) Add Approvers:
Assign the appropriate approvers to the policy in the "Required approvers" selection. You've the flexibility to choose specific users within your organization or select specific user roles (e.g Admin, Accountant
8) New Rule Created:
A button will indicate a new rule, allowing you to modify the new limits.
9) Repeat for Additional Rules:
Follow the same steps to set up additional rules. See below for an example of how creating policies with multiple rules work.
Policy with multiple rules example
See in the below Approval Policy for card expenses there are 2 rules within the policy. The first rule covered any expenses between 0 and 100 AED and we've decided that any spend within the bracket doesn't need to be approved. Then any spend above 100 AED will be need to be approved by "Test Signup"
Pemo Power Tip: You can create up to 3 rules, with an infinite number of steps inside each rule.
Steps to Create a Team Level Approval Policy
1) Manage Rules: In settings, click “Manage Rules” on the Approval Policy tile.
2) Create New: Click on "Create new" to begin setting up your Approval Policy.
3) Name Your Approval Policy: Give your approval policy a clear and descriptive name.
4) Select Team Option: Choose the team option to refine your policy.
5) Pick the Required Teams: Select the team(s) that best fit your approval needs.
6) Modify Limits in the First Rule: Adjust the spending limits as needed.
7) Add Approvers: Assign the appropriate approvers to the policy in the "Required approvers" selection
8) New Rule Created: A button will indicate a new rule, allowing you to modify the new limits.
9) Repeat for Additional Rules: Follow the same steps to set up additional rules.
Policy with multiple rules example
See in the below Approval Policy for card expenses there are 2 rules within the policy. The first rule covered any expenses between 0 and 100 AED and we've decided that any spend within the bracket doesn't need to be approved. Then any spend above 100 AED will be need to be approved by "Test Signup"
Pemo Power Tip: You can create up to 3 rules, with an infinite number of steps inside each rule.
New Cards & Spending Limits Approval Policy: Step By Step Guide
New Cards & Spending Limits Approval Policy: Step By Step Guide
1) Manage Rules:
In settings, click “Manage rules” on the Approval Policy tiles.
2) Create New:
Click on "Create new" beside "New cards & spending limits" to begin setting up your Approval Policy.
3) Name Your Approval Policy:
Give your approval policy a clear and descriptive name.
4) Pick the Required Teams:
Select the team(s) that best fit your approval needs.
5) Modify Limits in the First Rule:
Spend levels are set by specific brackets, with each rule starting at a defined spend limit. The first rule always begins at 0 AED. If there are multiple rules, the starting point of each subsequent rule will be the ending spend level of the previous one. The final rule in your approval policy will always have an open-ended limit, continuing to infinity. Adjust the spending limits as needed to suit your requirements.
6) Add Approvers:
Assign the appropriate approvers to the policy in the "Required approvers" selection. You've the flexibility to choose specific users within your organization or select specific user roles (e.g Admin, Accountant)
7) New Rule Created: A button will indicate a new rule, allowing you to modify the new limits.
8) Repeat for Additional Rules: Follow the same steps to set up additional rules.
Policy with multiple rules example
See in the below Approval Policy for card expenses there are 2 rules within the policy. The first rule covered any expenses between 0 and 200 AED and we've decided that any spend within the bracket doesn't need to be approved. Then any spend above 200 AED will be need to be approved by "Test Signup"
Pemo Power Tip: The button "Always auto-approve Admin requests" is switched on by default but you can switch it off - You can create up to 3 rules with an infinite number of steps inside each rule.
Out-of-pocket Expenses Approval Policy: Step By Step Guide
Out-of-pocket Expenses Approval Policy: Step By Step Guide
1) Manage Rules:
In settings, click “Manage rules” on the Approval Policy tiles.
2) Create New :
Head to the "Out-of-pocket expenses" tab and click on "Create new" to begin setting up your Approval Policy.
3) Name Your Approval Policy:
Give your approval policy a clear and descriptive name.
4) Pick the Required Teams:
Select the team(s) that best fit your approval needs.
5) Modify Limits in the First Rule:
Spend levels are set by specific brackets, with each rule starting at a defined spend limit. The first rule always begins at 0 AED. If there are multiple rules, the starting point of each subsequent rule will be the ending spend level of the previous one. The final rule in your approval policy will always have an open-ended limit, continuing to infinity. Adjust the spending limits as needed to suit your requirements.
6) Add Approvers:
Assign the appropriate approvers to the policy in the "Required approvers" selection. You've the flexibility to choose specific users within your organization or select specific user roles (e.g Admin, Accountant)
7) New Rule Created:
A button will indicate a new rule, allowing you to modify the new limits.
8) Repeat for Additional Rules:
Follow the same steps to set up additional rules.
Policy with multiple rules example
See in the below Approval Policy for card expenses there are 2 rules within the policy. The first rule covered any expenses between 0 and 300 AED and we've decided that any spend within the bracket doesn't need to be approved. Then any spend above 300 AED will be need to be approved by "Test Signup"
Pemo Power Tip: You can create up to 3 rules, with an infinite number of steps inside each rule.
Invoices Approval Policy: Step By Step Guide
Invoices Approval Policy: Step By Step Guide
1) Manage Rules:
In settings, click “Manage rules” on the Approval Policy tiles.
2) Create New:
Head to the invoices tab & click on "Create new" to begin setting up your Approval Policy.
3) Name Your Approval Policy:
Give your approval policy a clear and descriptive name.
4) Pick the Required Teams:
Select the team(s) that best fit your approval needs.
5) New Rule Created:
A button will indicate a new rule, allowing you to modify the new limits.
Editing the Default Policy
Editing the Default Policy
When you join Pemo, we apply a default policy to all four of our Approval Policies. The default policy is automatically set to "no approval required," but you can change this to create a blanket Approval Policy that works for you. Here are the steps to do this:
1) Manage Rules:
In settings, click “Manage rules” on the Approval Policy tiles.
2) Select Default Policy:
Choose the default policy you want to edit by clicking "Edit" on the default policy tile
3) Modify Limits in the First Rule:
Adjust the limits as needed.
4) Add Approvers:
Assign the appropriate approvers to the policy.
5) Click “Save Changes”:
Save your changes to update the policy.