When you add a new employee to PeopleHR, change an existing employee's working pattern, or process them as a leaver, their holiday entitlement recalculates.
Holiday entitlement calculation
The tables below outline the pro-rata calculation PeopleHR uses, depending on the calculation area and whether the holidays are recorded in days or hours.
New starters
Recorded in days | Recorded in hours |
Full-time entitlement * Weekly working pattern scheduled days / Working days * Number of weeks remaining in the year / 52 | Full-time entitlement * Contracted hours/Full-time hours * Number of weeks remaining in the year / 52 |
Change in working pattern
Recorded in days | Recorded in hours |
Full-time entitlement * Weekly working pattern scheduled days / Working days * Number of weeks remaining in the year / 52 + Pro-rata calculation as per employee's previous work pattern | Full-time entitlement * Contracted hours/ Full-time hours * Number of weeks remaining in the year / 52 + Pro-rata calculation as per employee's previous work pattern |
📌Note: Although the calculation displays 52 remaining weeks, the entitlement is based on the number of days left in the year out of 365, or 366 in a leap year.
Check out the calculation
To view an employee's entitlement calculation, point to the question mark icon next to the employee's entitlement value.
Overwrite the calculation
If you need to, you can manually update an employee's holiday entitlement.