When you add a new employee to PeopleHR, change an existing employee's working pattern, or process them as a leaver, their holiday entitlement recalculates.
Holiday entitlement calculation
The default calculation used can vary slightly depending on system settings.
This can be updated within Settings then Holiday & Absence
New starters
Recorded in days | Recorded in hours |
Full-time entitlement * Weekly working pattern scheduled days / Working days * Number of weeks remaining in the year / 52 | Full-time entitlement * Contracted hours/Full-time hours * Number of weeks remaining in the year / 52 |
Change in working pattern
Recorded in days | Recorded in hours |
Full-time entitlement * Weekly working pattern scheduled days / Working days * Number of weeks remaining in the year / 52 + Pro-rata calculation as per employee's previous work pattern | Full-time entitlement * Contracted hours/ Full-time hours * Number of weeks remaining in the year / 52 + Pro-rata calculation as per employee's previous work pattern |
📌Note: Although the calculation displays 52 remaining weeks, the entitlement is based on the number of days left in the year out of 365, or 366 in a leap year.
Check out the calculation
To view an employee's entitlement calculation, point to the question mark icon next to the employee's entitlement value.
📌Note: The default calculation used can vary slightly depending on system settings.
Overwrite the calculation
If you need to, you can manually update an employee's holiday entitlement.