This guide walks you through the essential functions you need to manage contributors in your review cycles—from adding and removing contributors to reopening feedback when needed.
Viewing contributor status
Before making any changes, you'll want to see where things stand with your contributors.
Go to the Review Dashboard
Select Enrollment to see the list of users in the review
You'll see each user's contributor status displayed in the list
Click the column headers to sort the data by different criteria (e.g., by contributor status, completion status)
Managing contributors
You can add, update, or remove contributors at any point during the review cycle.
From the Enrollment view, click the Manage Contributor icon (or People icon) next to the user whose contributors you want to manage
A dialogue box will appear showing the current contributor status
To add a new contributor: Use the drop-down menu to select a user and add them to the review
To remove a contributor: Click the delete option next to their name
To send reminders: Select the option to send reminder notifications to contributors who haven't yet completed their feedback
Reopening contributor feedback
Sometimes you need to allow a contributor to update their feedback after they've already submitted it. The platform makes this straightforward whilst preserving the original data.
From the Manage Contributor dialogue, locate the contributor whose feedback you want to reopen
Select the option to reopen contributor feedback
The feedback status will change to "open", allowing the contributor to access and edit their responses
All previously submitted data is retained, so the contributor can review and update their feedback rather than starting from scratch
This feature is particularly useful when contributors realise they've missed important information or when circumstances change during the review period.