To keep things super safe for you and your clients, there are four access levels within PetPocketbook that you can assign to each member of your team: Staff, Senior Staff, Administrator, and Owner.
Check out a detailed breakdown of user roles and permissions below:
Scheduling, billing, and payroll
Scheduling, billing, and payroll
| Staff | Senior Staff | Administrator | Owner |
View & complete appointments on own schedule | ✅ | ✅ | ✅ | ✅ |
View, edit & add new appointments to others' schedules | ❌ | ✅ | ✅ | ✅ |
View & respond to client appointment requests | ❌ | ✅ | ✅ | ✅ |
View & edit invoices & payments | ❌ | ❌ | ✅ | ✅ |
View own payroll breakdown | ✅ | ✅ | ✅ | ✅ |
View & edit compensation setup & payroll breakdown for all staff | ❌ | ❌ | ❌ | ✅ |
View & edit company settings | ❌ | ❌ | ✅ | ✅ |
Client info
Client info
| Staff | Senior Staff | Administrator | Owner |
View about (profiles) | 🟡 | ✅ | ✅ | ✅ |
View appointments | ❌ | ✅ | ✅ | ✅ |
View messages | 🟡 | ✅ | ✅ | ✅ |
View billing (settings) | ❌ | ❌ | ✅ | ✅ |
View documents | 🟡 | ✅ | ✅ | ✅ |
Add & edit clients, their profiles, & settings | ❌ | ❌ | ✅ | ✅ |
🟡 Only accessible from appointment details on your own schedule for clients in your care
What shows up in your activity log
What shows up in your activity log
| Staff | Senior Staff | Administrator | Owner |
Changes to own schedule (including when you mark complete appointments) | ✅ | ✅ | ✅ | ✅ |
Changes to others' schedules (including when they mark complete appointments) | ❌ | ✅ | ✅ | ✅ |
Changes to client profiles (including documents) | ❌ | ✅ | ✅ | ✅ |
Messaging
Messaging
| Staff | Senior Staff | Administrator | Owner |
Access the messages inbox | 🟡 | ✅ | ✅ | ✅ |
View, respond to, and start new conversations for clients on today's schedule | ✅ | ✅ | ✅ | ✅ |
View, respond to, and start conversations for any client | 🟡 | ✅ | ✅ | ✅ |
🟡 Message threads are only accessible from appointment details on the schedule or in the inbox when clients on the staff member's schedule that day send a new message
Reporting
Reporting
| Staff | Senior Staff | Administrator | Owner |
Access the reports tab | ❌ | ❌ | ✅ | ✅ |
View & download sales trends | ❌ | ❌ | ✅ | ✅ |
View & download financials | ❌ | ❌ | ✅ | ✅ |
View & download client data | ❌ | ❌ | ✅ | ✅ |
View & download payout history | ❌ | ❌ | ✅ | ✅ |
View & download staff compensation | ❌* | ❌* | ❌* | ✅ |
View & download tax information | ❌ | ❌ | 🟡 | ✅ |
🟡 Admin can only access sales tax information but not 1099-Ks
* While staff, senior staff, and administrators do not have access to broader staff compensation reporting in the Reports tab, they do have the ability to see their own compensation breakdown in the payroll tab within their respective PetPocketbook accounts.
